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Getting Started with Office Communicator
1. Logon to IU Ware and click on Communication and then Office Communicator 2007 Clients
2. *IMPORTANT* This must be done before you use Office Communicator!
The Office Communicator Clients require account activation. Click the Emergency 911 Acknowledgement Statment link listed in the installation notes and login when prompted with your IU (ADS) username and password.
Read the agreement and answer accordingly.
3. Once you have agreed to the statement you may open the Office Communicator.
*NOTE* After the installation of the Office Communicator two new icons will appear in your Outlook menu.
4. Finally open Office Communicator 12007 and in with your IU email addresss and click Sign In.
Your Contact List is a list of co-workers with whom you communicate most often. When you first install Communicator, you must build your Contact List.
Adding a Single Contact
1. To add a single contact type the first and last name or the IU username of the person you would like to add in the open box under your name.
2. Once the contact appears in the search box you can add the contact by dragging the contact into the contact list.
Instead of adding every single contact separately you can add a distribution list associated with your department.
1. Type in the department you wish to add in the search box.
2. Select the list in search results box and drag it into the contact list.
3. Once you have added the contact expand the group by clicking on the arrow next to the name and the list of contacts associated with that group will appear.
Customize Your Presence Information
Office Communicator provides a full set of personal presence attributes that you can customize and make available to other contacts to help them communicate with you.
In Office Communicator, your presence states can be:
    
Your presence state is automatically dictated by your Outlook Calendar Free/Busy status. However, you can manually override your current status until the next change in your Outlook Calendar.
To set your status manually:
1. Press the Presence button. A drop-down menu appears.
2. Choose your preferred presence state.
Each contact has a full set of presence attributes that describe availability, activity and willingness to be contacted. Presence attributes also include contact information such as phone numbers, personal notes, and location. For example, when you assign a contact to the Team Access Level, that contact has access to your mobile phone number, calendar “free or busy” information, and your location, as shown in this table.
With Office Communicator, you use Access Levels to control the presence information that others see. For example, you probably have a short list of co-workers who you want to have access to your mobile phone number. To make your mobile number available to a contact, assign the contact to a Team or Personal Access Level.
To change the access level on a particular contact simply right click on the contact and Change Level of Access and choose the appropriate level of access.
You can view the access levels of all the contacts you have modified by selecting Change View in the upper right hand corner and select Access Levels. This will display each of your contacts access levels.
By right clicking on a contact you can access a whole host of features.
You can save your instant messaging conversations to Outlook 2007. During certain status changes (i.e. Away) contacts may try to reach you. Instead of missing those messages Outlook saves them in a predetermined folder.
1. Go to menu icon in the upper left hand corner of the communicator and select the down arrow.
2. Select Tools and then Options.
3. Under Personal make sure Save my instant message conversations in the Outlook Conversations History Folder is selected
4. Outlook will now save your instant messaging conversations to the Conversation History folder within Outlook
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