Terminating Employee Checklist
Employees and their supervisors should work through this checklist for staff separating from Indiana University. Some items are not executed if transferring to another University department.
Employee name:____________________________________
Resignation letter -Toni Usrey or
Lynda Johnson
*Exit interview -D. Allmayer or Toni
Usrey
Staff ID -Returned to Doug Chambers or
Peter Oleshchuk
Card key -Returned to Doug Chambers or
Peter Oleshchuk
Equipment on Loan -All UITS equipment
returned to your supervisor. Please fill out the "return of loaned equipment" at https://webdb.iu.edu/UitsFs/scripts/equipment/equipment_entry.cfm before your last day of work.
Office keys, pager, cell phone,etc. -Returned to
supervisor
Attendance -Approved by supervisor and
-Submitted to UITSPAY.
Confirm employee's forwarding address UITSPAY and
UITSHR NOTE: All W-2s are now processed through w2express.com. Please see https://www.fms.indiana.edu/tax/w2/w2express.asp for more information.
Electronic server storage account
Removal -send e-mail to HELPNET with
information)
System ownership -Jamie Mobley or
Gregg Canary (machine
room)
Card key -Access cancel through
UITSFAC(Doug Chambers or Peter Oleshchuk)
Long Distance ID#, phone cards, etc -Cancel
through VPITPHON
USERID's -Cancel by email to secaccts@indiana.eduNOTE: Official
University retirees retain their uerid/email account.
Procurement cards cut in half and return to Kim Keller
Campus Mailbox removal -Cancel through
UITS Receptionists
Phone list and email distribution list removal
-Cancel through
Sher Adkins
Please note that Userid is inactivated following separation from the University so access to self service information may be denied. Employee may have to contact
FMS
(812-855-0375) for printout of final pay deposit records.
Additionally, health and dental benefits are discontinued immediately following separation from the University. If enrolled in these plans there is an option for
continuation of coverage through COBRA or RETIREE PLANS. Information for these coverage options is available at
http://www.indiana.edu/~uhrs/benefits/retiremedical.html or
http://www.indiana.edu/~uhrs/benefits/cobra.html. The University campus office will
contact you by mail about your eligibility and registration.
