Travel
Travel Requests
Complete a travel request form .
If your request is for out of state travel, you will need to sign a paper travel authorization form . Print the out of state travel authorization form, complete the following information: name, business address, social security number, phone, department, campus, travel purpose, account number, sub account number, means of travel than sign on the line in the lower left hand corner and send to Sherri Umphress or Gail Morell .
If your request is for in state travel and you have not been assigned an in state travel reimbursement request number for the current fiscal year (FY 96-97 starts with numbers 96 and is followed by for four additional numbers), send email to Sherri Umphress or Gail Morell requesting this be obtained for you.
Travel request forms require the approval of Senior Managers. If you submit your request electronically, approval will be obtained by the Business Office.
Please forward any registration forms and/or related paperwork for the trip to Sherri Umphress or Gail Morell . When completing the electronic form, please note any additional information in the comments section at the bottom of the form.
Travelers should submit their requests forms at least two weeks prior to the travel date, and in situations where there are registration or hotel accommodation deadlines, two weeks prior to those deadlines is encouraged. Rush travel checks take at least 2 1/2 days to be processed from the time they are delivered to Travel Management by Business Office personnel.
TRAVEL REIMBURSEMENTS REQUESTS
For out of state travel, a form should be located in your mailbox after you return from your trip. Complete the form, attach receipts and send to Sherri Umphress or Gail Morell . If you do not receive a reimbursement request form, notify Sherri Umphress or Gail Morell . If you have lost receipts for items you wish to claim reimbursement for, an exceptions to policy form will need to be completed.
For in state travel, complete a request on your in state travel reimbursement request form. If this is for a pre-approved trip, forward the request form to Sherri Umphress or Gail Morell . If this is for a trip that was not pre-approved obtain Senior Manager initials next to your signature before submitting to Sherri Umphress or Gail Morell . Forward the form and any related receipts to Sherri Umphress or Gail Morell.
If you do not receive reimbursement within a reasonable length of time after submitting your request, contact Sherri Umphress or Gail Morell .
MOTOR POOL RESERVATIONS
Send email to uitstrav or call
Sherri Umphress(855-9143) or Gail Morell (856-4981)
With the following information: date car will be needed, pickup and return times, type of car (compact, mid-size, large, mini-van, suburban), destination, account and project code. Please note: It is necessary to complete on-line travel/training request form for in-state motor pool reservations.
