Travel
Ground Transportation / Personal Car
- IU requires travelers using personal vehicles on IU business to carry insurance with no less than a minimum of insurance:
- $50,000 for personal injury to, or death of, one person
- $100,000 for injury to, or death of, two or more persons in one accident
- $25,000 for property damage
- IU recommends you raise coverage to $100,000/$300,000/$100,000
- Repair of a personal car is the owner's responsibility.
- The University does not reimburse for parking, speeding tickets, or any violations, flat tires, dead batteries, and etc.
- Mileage is determined by using official state highway maps.
- A mileage record form can be used to claim inter-city mileage or mileage to destinations which cannot be calculated using a highway map.
- Additional Policies:
- A person who chooses to drive or travel by rail rather than fly may be in paid travel status for a maximum of two full days (one day before and one day after) the official business. The reimbursement for mileage or train passage may not exceed the cost of comparable 30-days advance purchase airfare rates.
- Mileage for personal car transportation is paid from the employee's work location or from the employee's home whichever is closer.
- Claims for hospitality expenses cannot be processed as travel reimbursements.
- Mileage Rates $0.505 per mile (Effective January 1, 2008) for the first 500 miles $0.25 per mile for 501-3000 miles Nothing for miles in excess of 3000
