Travel
Conference Registrations
There are several ways to pay for a conference. They are listed below:
1.The preferred method of payment is with a procurement card. If you do not have a procurement card, all UITS Administrative Assistants and Accounts Payable staff of the Finance Office have a procurement card assigned for this purpose. For more information see: http://www.indiana.edu/~purchase/pcard/pcard.html
2. Pay with a Personal Credit Card and submit for reimbursement AFTER the trip has been taken.
3. Request Prepayment in IU Travel. During the process of requesting a Trip Authorization ID, you have the option to simultaneously request a Prepayment for conference/registration fees, lodging deposit and travel advance (for international and student group travel only). Fill out the section Trip and Prepayment Detail . Upon submission of request, it will route to the next levels of approval namely the sub-account manager, UITS Fiscal Officer and Travel Management. Print the prepayment confirmation and mail to Travel Management along with the registration confirmation. You may view the status of your request by opening up “Prepayment Request" on VIEW MY TRIPS (See page 4- 5 on the training guide).
