University Club Rental Information
EVENT SPONSOR/CONTACT- PLEASE READ THESE UNIVERSITY CLUB RENTAL RULES
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Use of the second floor reading room, library, and pool room for sales or commercial events is prohibited.
In order that these facilities may be maintained in a condition pleasing to you and your guests, we ask that the following house rules be observed. The renter or representative in charge assumes responsibility for the facilities, including any damage.
This is a non-smoking facility. Room capacities are set by IU Risk Management who will close down an event if they are exceeded. Room capacity for the President's Room is 100 persons; Faculty Room, 75.
Because of liability, the furniture may be moved only by hiring Meeting Support (812-855-1808). Card tables are available at no charge but chairs must be rented from Meeting Support. Hosts/hostesses do not move furniture and are not responsible for the operation of audio-visual equipment.
No candles are allowed except those on serving tables inside of glass globes unless the event is catered by IMU.
Decorations may not be taped or tacked to walls. No confetti or glitter is allowed. The fireplaces are not operational.
For departmental events, the Clubrooms are designated for adults only. For private functions such as wedding receptions, children will be permitted only when closely monitored by a parent or designated adult. Hosts/hostesses are not to be used as babysitters.
The Alcohol Policy: The event sponsor must enforce Indiana liquor laws including prohibiting drinking by minors. All coolers must remain in the kitchen. IMU Catering must supply all alcohol beverages and a licensed bartender.. (April 2008)
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The Club provides the following:
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President's Room 150: refrigerator, four-burner stove with oven, microwave, dishwasher (90 minute cycle), detergent, sponge and towels. No dishes, serving pieces, utensils, glasses, cups, etc., are provided. Main room serving table is 56" x 94, silk flower arrangement, and seating for 30 available on chairs and sofas.
Faculty Room 250: refrigerator, four-burner stove with oven, microwave, wall oven (only heats to 3500),detergent, sponge, and towels. Banquet table is 47" x 120," there are two tables with seating for 4 each plus seating for 22 on available chairs and sofas. As per above, no dishes, etc., are provided. The Club's large screen television system with BluRay player and VCR is available in the Faculty Room.
Persons renting either room are responsible for removing all items brought into the Club. Kitchen counters, sink, stove, refrigerator, and serving table should be left clean. Trash should be left bundled in the kitchen for custodial pickup. If the IMU Catering service is used, the above will be done by them. Mopping and vacuuming is done by custodial services.
Cancellation policy is defined in your contract to rent the facility. Please refer to your contract for cancellation information.
Special services are available through Catering and/or Meeting Support. Charges for these are separate from the University Club billing and should be paid to IMU Catering or Meeting Support (Set-Ups ). The Indiana Memorial Union is the Club's only approved caterer,812-855-1777. Food procured or prepared by a restaurant, fast food chain or an outside caterer is prohibited. Violation of this may result in the removal of the food items by the IMU and/or security staff and limited use of the University Club Rooms. Renters are allowed to furnish their own food and non-alcoholic refreshments, Meeting Support (Set-Up) service, 812-855-1808, can provide chairs, tables, and audio-visual equipment.
The Club Manager is available for consultation at 812-855-1325, 9 a.m. to 3 p.m., Monday through Friday. Messages may also be left on Voice Mail 24 hours a day or via e-mail to uclub@indiana.edu.
Thank you for your consideration of and adherence to our house rules. We hope your event is a success.
 Click the Sign to Tour the University Club Facility
Room Rules (Revised 6/17/11) A PDF file that you can save and print
UNIVERSITY CLUB RENTAL RATES
Three rooms are available
to members at no charge. The three rooms are the second floor reading room, the library, and the pool room. The main lounges and kitchens on both floors are
available to members at a reduced rate (see the following fee schedule).Please e-mail uclub@indiana.edu or call the Club Manager for reservations at 855-1325.
University Club Rooms Rental Rates and Capacities
University Club Rooms Rental Rates and Capacities [pdf]
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PRESIDENTS' ROOM
| 6 hours
| 12 hours
| Over 12 hours
| Department
| $110
| $130
| $155
| Private-Member:
| $160
| $210
| $220
| Conference/Non-Member:
| $300
| $400
| $500
| FACULTY ROOM:
| 6 hours
| 12 hours
| Over 12 hours
| Department:
| $90
| $120
| $145
| Private-Member:
| $110
| $160
| $170
| Conference/Non-Member:
| $300
| $400
| $500
| HOSTESS FEE:
| Contract time plus 1/2 hour @ $10.00 per hour, mimimum charge is $20.00
| $20/hr after midnight. Mimimum charge is $20.00.
| OFFICIAL ROOM CAPACITIES:
| Presidents' Room 35
with existing furniture arrangement
| 72 for sit down meal (9 round tables of 8, without a bar or a dance floor)
| 64 buffet (8 rounds of 8) (if no Bar is requested)
100 stand up reception
| 75 chairs auditorium style (requires moving of furniture by Meeting Support)
| Faculty Room
| 25 with existing furniture arrangement 50 sit down meal (4 round tables of 8, 2 four party tables, 10 at the banquet table or the club's Library room)
| 40 buffet (4 rounds of 8, 2 four party tables)75 stand up reception
| 50 chairs auditorium style (requires moving of furniture by Meeting Support)
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(Revised 6/17/2011)
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