Recreation Registration Scheduling Software Chart
Fall, 1998

Craig M. Ross and Jennifer Lukow
Indiana University

 

AEK
Computers
(800) 666-4AEK

Overtime Software Inc.
(800) 467-0493

SAS: Sports Administration Systems
(905)389-4199

Sierra Digital, Inc.
(888) RECWARE

Sierra Digital, Inc.
(888) RECWARE

Vermont Systems Inc.
(802)879-6993

PRODUCT NAME

AEK Recreation Registration

Registration Wizard

The Sportsman

RecWare PRO Activity Registration

RecWare SAFARI Registration

RecTrac! Activity Registration Module

VERSION NUMBER

5

2.0

3.0

2.7

1.5

9.104

PRICE
Single user version
Multi-user LAN 
version


$6,500
$500 per additional user


$499
call for pricing

Canadian Dollars
$200/Annual Renewal $100
Negotiate


$1,495
$1,995


N/A
$4995


$1,950
$2450

PLATFORM

Windows, NT, Novell, Unix, Vms

Windows

DOS/Windows

Windows/ Macintosh

Windows 95/98, NT

DOS, Windows,Unix, NT, Novell

LANGUAGE WRITTEN IN

Thoroughbred

MS ACCESS

Clipper

FoxPro

Microsoft Visual Studio

4 GL Progress

SOURCE CODE AVAILABLE

Escrow only

No

No

Yes

Yes

No

MULTI-USER/LAN NETWORK

Yes

Yes

Yes

Yes

LAN and WAN

Yes

HARDWARE REQUIREMENTS

Disk space required
  for application

Rec processor speed

Recommended RAM

 


200MG

586/166 or higher

32MB or higher

 


20 MB

Pentium

16 MB

 


10MG

486

2MG

 


50MB

486/Pentium

16MB

 


500MB

Pentium 133/266

64MB

 


100MB

P166 or higher

16/32MB

CLIENT RECORDS

 

 

 

  

 

How many client records can be maintained in the system?

Unlimited

Unlimited

999,999

Unlimited

Unlimited

99,999,999,999

Does program:

Create a client file by household?

Calculate client age and check against class requirements?

Maintain client history of classes and check against any prerequisites for registration?

Maintain client history of liability waiver/release completion?

Maintain client history file with comments/notes?

Maintain client history file with medical data records?

Maintain client history file w/emergency telephone contacts?

Allow special discounts for frequent or special category clients?

Provide additional field for recording demographic information on clients?

 

Yes


Yes



Yes




Yes



Yes


Yes



Yes



Yes


Yes

 

Yes


Yes



Yes/No

 

 




Yes

 




Yes



Yes


Yes

 

No


Yes



Yes




Yes



Yes


Yes



Yes



Yes


Yes

 

Yes


Yes



Yes




Yes



Yes


Yes



Yes



Yes


Yes

 

Yes


Yes



Yes




Yes



Yes


Yes



Yes



Yes


Yes

 

Yes


Yes



Yes




Yes



Yes


Yes



Yes



Yes


Yes

Is program keyed to identify/search for clients by:

Last name
Phone number
Social security
  number
Bar code/magnetic
stripe scan off client
  ID card

 


Yes
Yes
Yes

Yes

 


Yes


Yes

 


Yes
No
No

No

 


Yes
Yes
Yes

Yes

 


Yes
Yes
Yes

Yes

 


Yes
Yes
Yes

Yes

PROGRAM/ACTIVITY RECORDS

 

 

 

 

 

Does program define recreation activities by:

Season
User defined   
  categories 
   (i.e.sports)
Level of proficiency
  (i.e. advanced)
Day/time
Location of program
  offering

 



Yes
Yes

Yes

Yes
Yes

 



Yes
Yes

Yes

Yes
Yes

 



Yes
Yes

Yes

No
No

 



Yes
Yes

Yes

Yes
Yes

 



Yes
Yes

Yes

Yes
Yes

 



Yes
Yes

Yes

Yes
Yes

Are class/activity start and end times recorded in:
Standard AM/PM format?
Military format?



Yes

Yes

 

Yes

Yes

 

No

No

 

Yes

No

 

Yes

No

 

Yes

Yes

Does program:

Allow for activity descriptions and locations?

Flag accounts with problems (i.e. missing records, balances due)?

Have an Ainstant@ registration allowing for real time client registration and confirmation/receipt printing?

Does program allow registration acceptance with delayed or Abatch@ printing of confirmation/receipts at a later time/date?

Cancel activities that do not meet minimum registration limits?

Provide capabilities for manually over- riding/adjusting class roster limits?

Allow for transfer of users from one section, class or activity to another with similar fees?

Allow for transfer of users from one section, class or activity to another with different fees?

 

Yes


Yes




Yes

 

 

 

 




Yes


Yes



Yes




Yes

 

Yes


Yes




Yes

 



Yes

 




Yes


Yes



Yes

 

 

  

No


Yes




Yes

 



No

 




No


Yes



No




No

 

Yes


Yes




Yes

 



Yes

 




Yes


Yes



Yes




Yes

 

Yes


Yes




Yes

 

 

Yes

 




Yes


Yes



Yes




Yes

 

Yes


Yes




Yes

 



Yes

 




Yes


Yes



Yes




Yes

Does program:

Have a wait list?

Automatically indicate next client on wait list of oversubscribed classes in the event of cancellation or refund request by another client?

Have a maximum # of program activities maintained?

Create lotteries for oversubscribed programs?

Allow for priority registration of returning clients to the same activity in different seasons/ sessions?

 

Yes

Yes

 




Unlimited


Yes



Yes

 

Yes

Yes

 




Unlimited


No



No

  

No

No

 




99


No



Yes

 

Yes

Yes

 




Unlimited


Yes



Yes

  

Yes

Yes

 




Unlimted


Yes



Yes

 

Yes

Yes

 




35,999,965


Yes



Yes

 

 

 

 

 

 

 

MASTER RECORDS

 

 

 

 

 

 

Does program provide for:

Master listing of
  classes/activities?
Master listing of
  instructor profiles?
Master listing of
  facilities available/
  locations?
Season  
  update/revision
  of master listings?
Revision of
  notes/comments/etc.
  for each activity by
  season?

 


Yes

Yes

Yes

Yes

Yes

 


Yes

Yes

Yes

Yes

Yes

 


No

Yes

Yes

Yes

Yes

 


Yes

Yes

Yes

Yes

Yes

 


Yes

Yes

Yes

Yes

Yes

 


Yes

Yes

Yes

Yes

Yes

ON-SCREEN VIEWING

 

 

 

 

  

 

Are activities listed by activity number in chronological order or in alpha order by class title or both?

Any sort order

Both

Both

Both

Both

Both

Does program provide on-screen viewing of:

Course descriptions?
Instructor information
  profile?
Cash receipt records?

Financial reports?
Revenue/expense
  reports?
Participation
  reports/statistics?
Historical record of
  instructor payments?
Historical record of
  client registrations?
Multiple activities at
  the same time?

 


Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

Yes

 


Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

  


No
Yes
Yes

Yes

Yes

Yes
Yes

Yes

No

 


Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

Yes

 


Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

Yes

 


Yes
Yes
Yes

Yes

Yes

Yes
Yes

Yes

Yes

RECEIPTS

 

 

 

 

 

 

Does program allow for printing of more than one activity registration on a receipt?

Yes

Yes

No

Yes

Yes

Yes

Does program allow for printing of duplicate records?

Yes

Yes

Yes

Yes

Yes

Yes

Does program provide for printing of the following information on each receipt:

Special program notes or comments?

Client name?

Client address?

User group contact name?

Dates of activity/program?

Time of activity/program?

Facility name where activity is held?

Facility address/

Waiver or hold harmless release for signature?

Fee charges?

Payments made?

Exceptions to policies?

Age or activity requirements?

Special materials to bring to activity?

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

No


No

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

 

 

Yes


Yes

Yes

Yes


Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

Yes


Yes

REPORTS/PRINTING

 

 

 

 

 

 

Can customized agency logos be printed on forms?

Yes

Yes

No

Yes

Yes

Pre-printed

Can titles/footers be user defined?

Yes

Yes

No

Yes

Yes

Partial

What printers are supported? (Dot matrix, laser, etc.)

Dot matrix/laser

Dot Matrix

All

All

Dot matrix/laser

Can client mailing lists be printed in batches which are based on:

Select demographic
traits?
Geographic location?
Historical registration
data?
Length of time as a
client?

 

 

Yes
Yes

Yes

Yes

 

 

Yes
Yes

Yes

Yes

 

 

Yes
Yes

Yes

No

 

 

Yes
Yes

Yes

Yes

 

 

Yes
Yes

Yes

Yes

 

 

Yes
Yes

Yes

Yes

Does program print month end summary of activity participation and/ or financial records?

Yes

Yes

Yes

Yes

Yes

Yes

Does the program support plain paper when printing receipts/reports?

Yes

Yes

Yes

Yes

Yes

Yes

Are pre-printed receipt forms available?

Yes

No

No

No

No

No

Does the program require printing of receipts for:

Client registration in an activity?

Issuance of a refund?

Wait list transfers to an opening in an activity?

Transfers of clients from one activity to another?

 


User definable

User definable

User definable

User definable

 


Yes


Yes


No


No

 


No


No


No


No

 


No


No


No


No

 


No


No


No


No

 


No, optional


No, optional


No, optional


No, optional

Does program print:

Activity/program
  descriptions?
Activity/section
  rosters?
Instructor profiles?

Program schedule by
  week?
Facility locations?
Program fee matrix?
Cash receipt reports?
Client payment  
  history?
Activity attendance
  sheets?
Waiting list reports?
Refund reports?
Special instructions 
   and comments?
Class cancellation
  reports?
Equipment notes?

 

Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes

Yes
Yes
Yes
Yes

Yes
Yes



Yes

Yes


Yes
Yes

Yes

Yes

Yes




Yes



No

Yes

Yes

No
No
No
No

Yes

Yes
No
Yes
Yes

No
Yes



Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes

Yes
Yes
Yes
Yes

Yes
Yes



Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes

Yes
Yes
Yes
Yes

Yes
Yes



Yes

Yes

Yes

Yes
Yes
Yes
Yes

Yes

Yes
Yes
Yes
Yes

Yes
Facility Res. Mod.

AGENCY SUPPORT SYSTEMS

 

 

 

 

 

 

Are statistics displayed in the following formats:
Pie charts?
Bar charts?

 


Yes
Yes

 


No
No

 


No
No

 


Yes
Yes

 


Yes
Yes

 


Yes
Yes

Does program:

Interface with an accounts receivable system?

Interface with an accounts payable system?

Interface with a general ledger system?

Pro-rate fees for activity sessions left in a session/month?

Prompts when over or under-payment occurs?

Allow for refund processing of activity registrations?

Track and record deposits for high cost activities?

Prepare periodic billing for childcare cost activities with balances due?

Allow credit card payments?

Handle multiple fees for an activity?

Automatically determine resident/non-resident fees?

Allow for billings to be split between individuals and/or groups?

 

Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes


Yes



Yes

 

No


No



No


in development


Yes


Yes



Yes


Yes



Yes


Yes


Yes



Yes

 

No


No



No


No



Yes


Yes



No


No



No


No


No



No

  

Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes


Yes



Yes

 

Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes


Yes



Yes

 

Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes



Yes


Yes


Yes



No

How many months of historical schedules can be maintained on-line in memory?

Unlimited

 

  

?

Unlimited

Unlimited

Unlimited

Does program compile statistics by:

Number of
  registrants?
Types of clients?
Number of
  activities/sessions?
Revenue generated?
Historic comparisons
  of use patterns?

 


Yes

Yes
Yes

Yes
Yes

 


Yes

Yes
Yes

Yes
No

 


Yes

No
No

No
No

 


Yes

Yes
Yes

Yes
Yes

 


Yes

Yes
Yes

Yes
Yes

 


Yes

Yes
Yes

Yes
Yes

Does program print:

Cash transaction report or receipts?

Refund vouchers?

General ledger summary?

Unpaid refund listing?

Over/under payment report?

Refund report by month/quarter?

Client payment history?

 

Yes


Yes

Yes


Yes

Yes


Yes

Yes

 

Yes


No

No


No

Yes


in development

Yes

 

No


No

No


No

Yes


Yes

Yes

 

Yes


Yes

Yes


Yes

Yes


Yes

Yes

 

Yes


Yes

Yes


Yes

Yes


Yes

Yes

 

Yes


Yes

Yes


Yes

Yes


Yes

Yes

DESKTOP PUBLISHING (DTP)

 

 

 

 

 

 

Does program provide for:

Transfer of activity
schedules to DTP
software?
Transfer of activity
descriptions/
locations to DTP
software?
Transfer of instructor
profiles to DTP
software?|
Transfer of activity
fees/notes/
comments to DTP
software?

 



Yes


Yes


Yes


Yes

 



Yes


Yes

 



Yes

 



No


No


No


No

 



Yes


Yes


Yes


Yes

 



Yes


Yes


Yes


Yes

  

 

ASCII File


ASCII File


ASCII File


ASCII File

MISCELLANEOUS

 

 

 

 

 

User defined password security?

Yes

Yes

Yes

Yes

Yes

Yes

Tutorial provided?

Yes

Yes

No

Yes

Yes

Yes

Sample data provided?

Yes

Yes

Yes

Yes

Yes

Yes

What interfaces are available:

Tournament 
  scheduling
Facility scheduling
Other:

 


Yes
Yes

Touch tone computing, Time Management plus Accounting modules

  


Yes
Yes

League Scheduling

 


No
No

No

 


No
Yes

Facility reservation, League scheduling, Internet registration, etc.

 


No
Yes

Internet registration, Scan-in registration, League scheduling, etc.

 


Yes
Yes

Pass Mgt., Pos, Equip. rental, Court Res., Trips, Locker Rental

Demo disk available?

Videotape and Live demo

Yes

Yes(download from website)

Yes

Yes

Yes

Working copy available for demo purposes?

In production

Yes

Yes

Yes

Yes

Yes

Annual maintenance fee? (Yes or No)

If yes, what is the amount of fee?

1st yr free; 2nd yr optional

Yes

varies

Yes

$100 Canadian dollars

Yes

varies

Yes

varies

Yes

$440

Technical support

24 hr/7days week 800 phone

800 number

Yes/ fee

Free unlimited support included with maintenance

Unlimited toll free support, regular updates, assigned account executive

Free unlimited 800 phone support included in maintenance fee; extended pager support available

Regular support hours

M-F
8am-5pm CST

M-F
9am-5pm EST

8am-6pm

6am-5pm PST

6am-5pm PST

8am-6pm M-F (EST)

Other:

 

1 year warranty; 24 hr/ 7 days week support

 

email:
www.sportsman@skyline.net
website:
www.skyline.net/~sportsman

Grand Prize winner of 1996 Helen Putnam award for government efficiency;

money back guarantee

Money back guarantee, Native 3-tier client server, single application architecture, integrated video

money back guarantee

Web Site Information:

    AE Klawitter                         http://www.aekcomputers.com
    SAS Sports                          http://skyline.net/~sportsman
    Sierra Digital, Inc.                 http://recware.com
    Vermont Systems                http://vermont-systems.com

Note: Information for the chart was provided by each vendor. The authors take no responsibility for the validity of the information nor do they endorse any product. This is an updated chart that appeared in: Ross, C.M., & Wolter, S. A., ARegistration Information,@ Athletic Business (October, 1997), 59-65.

1For specific details on single and multi-user pricing of a product, contact the vendor directly. 2Unlimited usually refers to the limitations of the hard drive.