Welcome to the Rho Chapter of

Sigma Gamma Epsilon

Committees

Crossroads Geology Conference

March 6-7, 2009

for Presenters

for Professionals

Abstracts

Registration

Travel

Prizes

Committees

 

We are proud to host the 100% student-organized Crossroads Geology Conference.  As a fully student-run conference, we depend heavily on the participation and creativity of our members on the following committees to help us make essential preparations for a smooth and successful conference.

Welcome Booth (four people)

 

This committee is responsible for organizing the welcome booth, which includes:

  1. Bulletsetting up the welcome booth table in the lobby

  2. Bulletmaking name-badges for participants

  3. Bullethanding out schedules and abstract volumes at the conference

  4. Bulletanswering questions

  5. Bulletdistributing information packets to the industry representatives and presentation judges.


Poster Sessions (four people)


This committee is responsible for organizing the poster session, which includes:

  1. Bulletobtaining and assembling the poster boards - last year we had 21 posters.

  2. Bulletaffixing numbers to the boards and assigning presentations corresponding numbers

  3. Bullethelping hang posters and generally helping with poster management. 

  4. Bulletdisassembling the boards and arranging a pickup after the conference.


Friday Breakfast (2 people)


This committee is responsible for organizing breakfast on Friday and Saturday, which includes:

  1. Bulletobtaining breakfast goods by donation and/or from a local grocery

  2. Bulletproviding tea and coffee, cups, creamer, sugar, and spoons

  3. Bulletproviding plates and napkins and requisite utensils - Breakfast crew must purchase enough to be used for two breakfasts and two lunches (forks, spoons, bowls, plates, napkins, cups)

  4. Bulletsetting up breakfast on Friday and Saturday at 7:30 am, and putting breakfast good away at 10 am on both days.

  5. BulletThis committee has a $150 budget limit for food.

  6. Bulletseparate food receipts and those for plates, cups, napkins, and silverware (these things will be reimbursed by SGE).


Friday Lunch (2 people)


This committee is responsible for organizing Friday lunch, which includes:

  1. Bulletordering sandwiches and arranging delivery

  2. Bulletproviding water and soft drinks

  3. BulletSetting up S-201 for lunch

  4. BulletThis committee has a $250 budget limit for food.


Friday Dinner (1 person)


This committee is responsible for organizing Friday dinner, which includes:

  1. Bulletmaking a reservation for the Hoosier room at Nick’s.

  2. Bulletpre-ordering 12 assorted pizzas

  3. Bulletmaking an announcement to be put in the abstract volume.

  4. BulletThis committee has a $500 budget limit for food, and a $100 tip limit.


Silent Auction (2 people)


This committee is responsible for organizing the silent auction, which includes:

  1. Bulletacquiring items for donation

  2. Bulletsetting up the silent auction cabinet in one of the display cases outside of room 129 (talk to Don Hattin or John Bogeman for a key)

  3. Bulletmaking silent auction bid sheets

  4. Bulletcollecting bids and distributing items to the winners


Banners (1 person)


This committee is responsible for designing and printing several poster-sized banners:

  1. BulletCrossroad Conference with the schedule of events

  2. BulletSGE Rho chapter (both of these will be displayed at the welcome booth)

  3. Bulletseveral posters for the industry booths

  4. BulletErika will give this person access to the plotter as needed.


Abstract Prep (2 people)


This committee is responsible for assembling the Abstract volume, which includes:

  1. Bulletcollecting the abstracts

  2. Bulletformatting them for the abstract volume

  3. Bulletsending the volume to MAXI for printing four days before the conference

  4. Bulletpreparing the presentation schedule

  5. Bulletfinding appropriate rooms for the presentations and industry booths


Oral Presentation Moderators


When the schedule has been set, a sign-up sheet will be posted outside of GY227.  These people will be responsible for keeping our presentations running on time.  THIS IS VERY IMPORTANT.  You may have to cut people off if they run over their allotted time.


Photographer (1 person)


This committee is responsible for being present throughout the conference to pictorially record the events of the weekend.


T-Shirts (2 people, 1 designer)


This committee is responsible for designing and organizing the production of T-shirts for the conference.  Anyone may present a design to the committee for consideration!

    From past experience, get American Apparel for the ladies, and generic T’s for the men in the following sizes (Ladies L-5 and M-5) (Men S-5, M-5, L-10, XL-15)


Hosting Students


We need volunteers who have an extra couch or bed to offer to host visiting students who need accommodations for a night or two while they attend the CGC.