Where to send scholarship checks
Send all scholarship checks for students attending the Bloomington campus to the Office of the Bursar:
Office of the Bursar
Indiana University
Franklin Hall 011
601 E. Kirkwood Avenue
Bloomington, IN 47405-1223
Make all scholarship checks payable to Indiana University. Scholarship checks for students attending other IU campuses should be mailed directly to the campus where the student is enrolled. The canceled scholarship check serves as the donor's receipt*.
In order for your scholarship to be processed correctly please include the following information with each check.
- Student's name
- Student's IU University ID (10digits)
- Scholarship donor's name, address, and phone number
- Letter from donor with any scholarship stipulations
*If donors need further documentation of their donation for tax purposes, they must make special arrangements with the IU Foundation prior to mailing any scholarship check. Donors interested in making these arrangements for tax purposes should contact the Joint Gift Office in the IU Foundation at (812) 855-9391.
How to send scholarship funds electronically
You may send scholarship funds for students by ACH or wire transfer. Please use the following banking information:
| Bank Name: | The Northern Trust Company |
| Bank Routing/ABA: | 071000152 |
| Swift Code: | CNORUS44 |
| Bank Address: | 801 Canal Street C5N |
| Account Number: | 69426* |
| Account Name: | Indiana University |
*Please note that this account is designated for incoming money only. No attempts to debit the account will be honored.
In order for your scholarship funds to be posted correctly, the following information must be included:
- BL to designate payment for the Bloomington campus
- Financial Aid or OSFA for the university department
- A. Baum as the contact name
- Student's name
- Student's IU University ID (10digits)
- Scholarship donor's name, address, and phone number
- Semester(s) to which scholarship is to be applied.
Please email iusch@indiana.edu when funds are transmitted to alert the Office of Student Financial Assistance of pending payments.
When to send scholarship funds
In order for scholarships to credit students' accounts before their charges are due, we recommend that checks be submitted by these dates:
- June 1 for fall semester
- October 1 for spring semester
- March 1 for summer sessions
Students may accrue late fees if external scholarship checks are not received prior to the student's bursar bill date. Non-IU scholarships are not reflected on the student's bursar account until funds have been received and processed by the Office of Student Financial Assistance.
Preventing late fees from accruing on his or her bursar account is the student’s responsibility. Students should contact the Office of the Bursar at bursar@indiana.edu to discuss payment options if scholarship checks do not arrive by the bursar bill due date.
Scholarship processing and disbursement
- Endorsement of scholarship checks by students is not necessary, since funds are applied directly to their bursar accounts.
- Once students are enrolled in at least one credit hour, their scholarships credit to their bursar accounts.
- Scholarships are disbursed according to the term(s) specified by the donor. If the donor does not indicate a distribution schedule, IU-Bloomington will pay awards of $499 or less all in the fall semester. Awards of $500 or larger will be split with half in the fall and half in the spring.
- Awards received after a term has ended will be posted to the student’s next active academic year term (i.e. fall or spring term), if no specifications are made by the donor.
- Scholarship funds first pay students’ outstanding IU charges. After a student’s current IU charges are paid, any credit balance is refunded to the student by the Office of the Bursar.
- The receipt of a private scholarship may result in the reduction or repayment of need-based financial assistance previously awarded to the student by Indiana University, in accordance with federal regulations.
- Due to the volume of scholarships received from external donor institutions, the Office of Student Financial Assistance cannot guarantee full compliance with any donor limitations placed on scholarship funds. Scholarship funds processed by the Office of Student Financial Assistance cannot be restricted to pay specific fees*.
* Donors who wish to restrict scholarship funds to tuition and fee charges should contact the Office of the Bursar to make special arrangement for award processing. The Office of the Bursar may be able to restrict the application of the donor's funds to only pay a student's tuition charges. Donors interested in this option should call the Sponsored Billing area in the Office of the Bursar at (812) 855-2636. There is a small fee for this service, and we recommend that donors make these arrangements before the following check submission dates indicated in the above section.
Refunds to scholarship donors
Student enrollment is reviewed following the end of the first week of classes each semester. Funding for students who withdraw within that time frame is removed from the students' accounts and returned to the scholarship donor. After the end of the first week of classes, the student's enrollment status is not monitored. The donor is responsible for collecting any disbursed scholarship funds directly from a student who withdraws after the first week of classes.
Non-disbursed external scholarships are generally reviewed and refunded to donors following the end of the first week of classes each semester. A student or donor may request that funds be returned to the donor prior to this deadline by contacting the Office of Student Financial Assistance.
The initial refund process may take up to 10 business days to complete. Refund checks are then issued by IU Financial Management Services and can take up to six weeks to reach the donor. The donor may contact the Office of Student Financial Assistance if a refund check has not been received within the normal six week processing timeline.
Donor information requests
Most information required by donors can be collected directly from the student*. Please contact the student for the following information:
- Disclosure of estimated cost of attendance, financial need, and other financial aid.
- Verification of actual costs of attendance.
- Confirmation of continued enrollment or academic progress.
- Evaluation of academic performance**
- Evaluation of academic performance**
*Donor forms or requests for official university documentation of financial aid information should be sent to the Office of Student Financial Assistance using the contact information at the bottom of the page. A student's signed authorization to release confidential information to the donor is required by the Office of Student Financial Assistance (OSFA) before any information can be provided to a donor. The student must complete and submit the following form to our office:
Authorization for Release of Student Information 
**The Office of the Registrar can provide this information to the student or mail it to the scholarship donor. A student's signed release and payment would be required for either document. Call (812) 855-0121 or visit the Registrar's web site at http://registrar.indiana.edu to find instructions for requesting official transcripts or abbreviated transcripts for certification purposes.
*** The Office of Student Financial Assistance does not bill donors for scholarship payments. If an invoice or bill is required for payment, the student needs to provide a copy of his or her account statement from the Office of the Bursar. If bills for housing, books, or other educational costs are required, the donor needs to ask the student to obtain appropriate documentation from all eligible creditors.
For more information
If you have questions about these procedures, please contact the Office of Student Financial Assistance:
Scholarship Coordinator
Indiana University
Franklin Hall, Room 208
601 E. Kirkwood Ave.
Bloomington, IN 47405-1223
Fax: (812) 855-1806
E-mail: blfinaid@indiana.edu
