Information Access
Introduction
The procedures to obtain access to restricted student records data are in compliance with federal and university regulations.
The Office of the Registrar is the custodian of student records and schedule of classes data for the Bloomington Campus, and thus, reviews requests for access to restricted information. Approval for access is evaluated based on a 'legitimate educational interest' the information, coupled with training about the data and compliance with the use and release of student records information.
On-line access (to SIS) allows an authorized user the opportunity to view (and in some cases, update) information on specific students and courses. File and data retrieval access (to the IUIE) provides an authorized user with the tools/resources to retrieve institutional data stored in university files.
SIS/IUIE Access
- Users
To obtain access to restricted data including SIS and IUIE, an employee must first contact the data supervisor in his/her school or department, who is authorized to submit requests for access to restricted student records data.
- Data Supervisors
If an employee in your area requires SIS and/or IUIE access, please complete the Access Request form below and have the employee complete the FERPA tutorial. In addition, you and the employee will need to complete the Compliance form below and return a hard copy to SRACCESS, Franklin Hall Rm. 103.
Compliance Form [word]
In order to be granted SIS and/or IUIE access, an employee must complete the User Agreement Form below, which must be signed by the employee and the department/school account manager. The form should be mailed to the UITS Information Technology Policy Office (ITPO). Also to access the SIS system the user must have a SafeWord card assigned to their Network ID. The Office of the Registrar does not handle the assignment of SafeWord cards. For more information regarding the user agreement and SafeWord card assignment, please contact secaccts@indiana.edu.
- Data Managers
Access Request Management System (ARMS)
Restricted to Official Data Managers
FERPA
Indiana University Release of Student Information Policy
