Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » Development of Vendor List

Development of Vendor List

SOURCE: University Procurement Services
POLICY NO: P - 5.1
DATE ISSUED: February 18, 1992
DATE REVISED: June 30, 2009

Rationale

University Procurement Services is responsible for the development and maintenance of a current inventory of reliable vendors.

Policy

Within reason, as determined by the purchasing agent, all known, interested, and qualified vendors for a given product or service shall be provided an opportunity to offer quotations.

Procedure Reference:

The "bid list" for a given requirement shall be the responsibility of the purchasing agent. The purchasing agent shall use various resources to develop the list, including, but not limited to: requesting department suggestions, lists developed from previous similar solicitations, advertisements in trade journals by potential suppliers, lists of minority or otherwise disadvantaged suppliers, and direct solicitations by potential vendors.

All must complete a Federal Employer Identification Number form so that we may conform with IRS reporting policies.

Solicitation Process Procedures

Cross Reference

P-5.0 Policy on Competition

Responsible Organization

University Procurement Services

Last Reviewed: June 30, 2009

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Office ofProcurement Services