Index
Institutional Purchasing Policies
State Conflict of Interest for Procurement Transactions
- SOURCE: State Statute #35-44-1.3, Section 2.50
- POLICY NO: P - 3.3
- DATE ISSUED: February 18, 1992
- DATE REVISED: October 27, 2004; June 30, 2009
Rationale
No University employee may use his or her purchasing authorities for personal gain. These steps are taken to ensure that all job related decisions are made on sound business principles.
Policy
State Statute #35-44-1.3, Section 2.50 - Conflicts of Interest; public servants:
“A public servant who knowingly or intentionally: (1) Has a pecuniary interest in; or (2) Derives a profit from; a contract or purchase connected with an action by the governmental entity served by the public servant commits conflict of interest, a Class D felony.”
Purchasing professionals at Indiana University shall annually sign conflict of interest statements. Individual faculty and staff may be required to submit a conflict of interest statement related to a specific procurement transaction when circumstances warrant.
Definitions
- Conflict of interest – when a person's private interests and his or her University responsibilities are at odds. This means an individual should not be in a position to gain personally as a result of procuring goods or services on behalf of the University. Employees engaged in any aspect of the purchasing process are expected to be free of interests or relationships which are actually or potentially detrimental to the best interests of Indiana University. For instance, employees should not conduct University business with a company he or she owns or with businesses owned by relatives until a state conflict of interest disclosure is approved by the trustees and the requirements of other University conflict of interest policies have been met.
Procedure Reference:
Purchasing employees annually file Conflict of Interest Statements with the Assistant Vice President, University Procurement Services. Prior to any transaction with the potential for a conflict of interest, complete disclosure shall be made to the Assistant Vice President, University Procurement Services to allow sufficient opportunity for appropriate review.
Solicitation Process Procedures
Cross Reference
- State statute #35-44-1.3, Section 2.50 (Appendix F)
- P-3.0 Ethics
- P-3.1 Code of Ethics
- Purchasing's Conflict of Interest and Disclosure
- Conflict of Interest and Commitment
Responsible Organization
- University Procurement Services
- University Human Resources Department
Last Reviewed: June 30, 2009
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