Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » Ethics

Ethics

SOURCE: University Procurement Services
POLICY NO: P - 3.0
DATE ISSUED: February 18, 1992
DATE REVISED: April 14, 1997; March 1, 2000; October 27, 2004; June 30, 2009

Rationale

Any employee associated with the expenditure of public funds shall be held to the highest degree of public trust.

Policy

All University personnel authorized to conduct purchasing activities shall adhere to the highest degree of ethical standards. No employee authorized to conduct purchasing activities shall engage in or permit any illegal or improper purchasing practice. Further, any employee having knowledge of any questionable procurement practices shall immediately report this knowledge to the Assistant Vice President, University Procurement Services. Engaging in or permitting unethical or illegal conduct constitutes grounds for disciplinary action that may include possible termination of employment and/or criminal prosecution.

Procedure Reference:

Solicitation Process Procedures

Cross Reference

Responsible Organization

University Procurement Services
University Human Resources Department
All individuals responsible for the expenditure of University funds regardless of procurement mechanism.

Last Reviewed: June 30, 2009

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Office ofProcurement Services