Office of
Procurement Services

Institutional Purchasing Policies

Policies » Delegation of Purchasing Authority

Delegation of Purchasing Authority

• SOURCE: University Procurement Services
• POLICY NO: P - 1.2
• DATE ISSUED: February 18, 1992
• DATE REVISED: January 21, 1997; March 1, 2000; April 17, 2002; April 11, 2006; June 30, 2009

Rationale

The authority to perform purchasing functions of specific type or level has been delegated by the Assistant Vice President, University Procurement Services.

Policy

The Assistant Vice President, University Procurement Services has the authority to delegate purchasing activity. The following purchasing authorities have been approved:

1. Automatic Purchase Orders (APOs)
2. Purchasing Cards
3. FIS Disbursement Voucher
4. Pre-Disbursement Processing
5. Vice President for Capital Projects & Facilities
6. Physical Plant - IUPUI

Procedure Reference:

• Automatic Purchase Order Policy and Procedures permit authorized departmental personnel to commit University funds as outlined in the "Instructions for Automatic Purchase Orders" Procedures (Procurement System Documentation).
• Purchasing Card Policy and Procedures permit authorized individuals to commit their University departmental funds as outlined in the "Purchasing Card" Procedures.
• Agreement initiation of purchasing agent to be resident in the Vice President - Administration office. (Appendix L)
• Agreement initiation of purchasing agent to be resident in the Physical Plant- IUPUI.(Appendix N)
• FMS DV policies/procedures.

Cross Reference

• P-1.0 Purchasing
• P-1.1 Exceptions to Purchasing
• I-420 Disbursement Voucher Supporting Documentation

Responsible Organization

• University Procurement Services

Last Reviewed: June 30, 2009