Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » Exceptions to Purchasing Authority

Exceptions to Purchasing Authority

SOURCE: Vice President and Chief Financial Officer
POLICY NO: P - 1.1
DATE ISSUED: February 18, 1992
DATE REVISED: March 1, 2000; June 30, 2009

Rationale

Due to the compelling or unique nature of some acquisitions, authority to perform these functions has been delegated to other departments.

Policy

The Assistant Vice President, University Procurement Services and staff have the sole authority to commit the University in contracting for materials and services with the following authorized exceptions:

Real Estate
Major renovations and new construction of buildings
Books and other holdings for the libraries
Utilities (e.g., water, electricity)
Insurance
Contracts signed on behalf of the Board of Trustees by the Treasurer
IU Press (for goods or services related to publications)
Travel
Sponsored Research Agreements
Legal Services

Transactions in these areas are exempt from Policy 5.0 on Competition.

Cross Reference

Responsible Organization

University Procurement Services

Last Reviewed: June 30, 2009

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Office ofProcurement Services