Purchasing: Indiana University

Policies

Index

—	Overview
P-1.0	Purchasing Authority
P-1.1	Exceptions to Purchasing Authority
P-1.2	Delegation of Purchasing Authority
P-2.0	State and Federal Statutes and Regulations
P-3.0	Ethics
P-3.1	Code of Ethics
P-3.2	Reciprocity
P-3.3	Conflict of Interest
P-3.4	Gratuities
P-3.5	Purchases for Employees
P-4.0	Responsibilities in Acquisition Process
P-5.0	Policy on Competition
P-5.1	Development of Vendor List
P-5.2	Use of Other Recognized Sources as Basis of Award
P-5.3	Negotiation
P-5.4	Emergency Situations
P-5.5	Purchase Order Award Criteria
P-5.6	Single Source Orders
P-5.7	Documentation
P-6.0	Common Construction Wages
P-7.0	Prepayment of Orders
P-8.0	Endorsement
P-9.0	Furniture Policy
P-10.0	Restricted Purchases
P-10.1	Protection of Old Growth Forests
P-11.0	Release of Procurement Information
P-12.0	Board of Trustee Reporting
P-13.0	Purchases from Historically Underutilized Suppliers
P-14.0	Disposal and Redistribution of University Property
P-14.1	Sale of Computing Equipment
P-15.0	Strategic Alliances
P-16.0	Transactions Utilizing the Pre-Disbursement Processor
P-17.0	Procurement for Off-Shore University Activities
P-18.0	Auctions and Reverse Auctions
P-19.0	Procurement of Appliances and Electronics
P-20.0	University Procurement Contracts
—	Appendix

Institutional Purchasing Policies

Policies » Release of Procurement Information

Release of Procurement Information

SOURCE: State Statute IC 5-14-3.3
POLICY NO: P - 11.0
DATE ISSUED: February 18, 1992
DATE REVISED: March 1, 2000; June 30, 2009

Rationale

To provide open public access to appropriate institutional data.

Policy

In regards to procurement transactions, Indiana University shall comply with the provisions of the Indiana Access to Open Records Act and any other applicable state or federal law or regulation governing the release of information.

Release of information may be subject to review of counsel prior to release.

Information related to procurement activities may only be released by purchasing department personnel. University procurement data may only be released by permission the Assistant Vice President, University Procurement Services.

Information regarding pricing and competitive offers will be released by the purchasing department only after an order has been placed and accepted by the selected vendor.

Proprietary information covered by a signed non-disclosure certificate will not be released.

Institutional procurement data shall not be used in a manner that conflicts the Policy on Reciprocity, P3.2.

Procedure Referencee

Solicitation Process Procedures

Cross Referencee

State Statute IC 5-14-3.3 (Appendix G)

Responsible Organization

Indiana State Legislature
University Procurement Services

Last Reviewed: June 30, 2009

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Office ofProcurement Services