Members Present: Suzanne Thorin, Rebecca Cape, Diane Dallis, Erika Dowell, Marion Frank-Wilson, Cecile Jagodzinski, Elizabeth Johnson, Jian Liu, Frank Quinn, Andrea Singer, Nona Watt

Guests: Roger, Beckman, Jennifer Bryan, Linda Cantara, Mark Day, Andrea Morrison

1. Minutes. Minutes from 3 August 2003 meeting were approved as submitted by Jagodzinski. The draft minutes had been circulated online and corrected before the meeting. A discussion followed as to whether or not minutes should be posted on the unrestricted portion of the BLFC website until after they had been approved. The 2002-2003 BLFC had followed a fast-tract approach to the minutes, but this year's council will have draft minutes available to BLFC members in the draft documents portion of the website and after approval, the minutes will be moved to the unrestricted portion of the website.

2. Welcome of Committee Chairs and Discussion of Committee Charges.

Continuing Education Committee. Cantara asked about the committee charge to review the Fall 2001 Continuing Education Survey results, wondering where that was. Council members reported to her that the results were available on the web (see http://www.indiana.edu/~libinstr/cec/eval.cgi). Cooper as ex-officio is regularly apprised of the meetings of this committee and last year Karen Sweeney also attended.

Constitution & By-laws Committee. Cape reported that the changes to By-laws that were approved by BLFC last year would be on the agenda at the Fall BLF meeting and that she would present the changes at that meeting. The next step is for the changes to go to the Election Committee to prepare them for voting on by librarians.

Budgetary Advisory Committee. Dallis asked who would be the members from CWA and the PA Council and was advised to contact Jane Goldsmith (CWA) and Karen Sweeney (PA Council).

Faculty Standards. Morrison asked if the committee should continue to contact librarians who were going through Peer Review for the first time. Council members recommended that it might be better for the FSC to look at the bigger picture of the role of the committee in the orientation of new librarians as was suggested in last year's committee's annual report.

3. Priorities for Faculty Standards Committee. At the August 3rd meeting of BLFC it was agreed that it would be helpful for the Faculty Standards Committee to have specific guidance this year on priorities since the list of charges assigned to that committee is again quite long. The Council approached the discussion from the point of view that some of the charges of the committee seemed to go together, some could be or should be done rather quickly, and some would require substantial work and probably a written report. Members of the Council also suggested that it was appropriate to develop subcommittees to work on specific charges or parts of charges, and to recruit additional members for the subcommittees. There was general agreement that charges 4 (Serve as an advisory committee for the Assistant Dean for Libraries Human Resources) and 7 (Advise the Assistant Dean for Libraries Human Resources on the proposed Evaluation Guidelines for Supervisors for the administrative review of librarians) should have top priority because of the timing of getting information available to librarians as soon as possibility about the annual review process. Charges 6 (Review the use of position descriptions in annual reviews) and 11 (Recommend a review process for the review of library administrators, including which positions should be subject to such a review) were both seen as big issues, requiring substantial committee work and possibly subcommittees. While very important for the committee to work on, the Council recommended that the committee approach these two charges in stages, with interim reports early in 2004 and a goal of final reports to BLFC by the end of this council year. Charges 10 (Review and make recommendations on the role of FSC in the orientation of new librarians), 9 (Review IU Libraries policies on non-appointment of librarians in light of BFC Circular B24-2003, "Non-Reappointment Procedures After the Third Probationary Year" and 5 (Monitor the impact of the new merit rating system for annual peer review and administrative review) were considered second tier priorities. Because the new merit rating system was just approved in Sprint 2003 and has yet to be applied in the review processes, the role for the committee in monitoring the impact is minimal this year. A meeting between last year's Peer Review Committee and the Faculty Standards Committee to share information about the process would be an appropriate step in researching Charge 10. Charge 8 (Review report of IULFC Promotion and Tenure Review Committee and its implications for Bloomington librarians) will have to be put off until the report is issued. Morrison thanked the Council for its help in setting priorities for the work of the FSC this year and said that she would report back to the Council on the committee's progress during the year. She also requested that Council members send suggestions for candidates to serve on subcommittees to her.

Discussion of Charge 9 (Review IU Libraries policies on non-appointment of librarians in light of BFC Circular B24-2003 …) prompted discussion of post tenure review procedures. Johnson volunteered to report on what BFC policies currently exist at the October BLFC meeting.

4. Fall Meeting of Bloomington Library Faculty (Cape) Cape announced the BLF Fall Meeting would be on Wednesday, October 15, from 3-5 p.m. in the Third Floor Staff Lounge of the Main Library. The Agenda for the meeting will consist of the Dean's annual State of the Libraries address, the proposed changes to the by-laws (Cape), Salary Equity Review (Byrd), a report from the P&T Review Committee (Irvine) and a BFC report (Johnson). (NB: The date for the meeting has since changed to October 30.)

5. Dean's Report (Thorin)

Promotion and Tenure Review Committee Review Draft Report. The committee has produced several drafts and will review them at its next meeting on 25th September. It expects to have its report completed in time for the October 10th CHL meeting.

Budget, Priorities in Filling Vacant Positions. The Dean described this year as a good "bad" year. No RIFS would be necessary. The hourly budget remained the same as last year. A twenty day waiting period is still required before filling staff positions. There have been several librarian retirements and the Resources Subcommittee is discussing how to fill the vacant positions. The International Librarian position that was to be funded from "Commitment to Excellence" funds in conjunction with the "Understanding the Two-Thirds World" initiative has been postponed for lack of sufficient funds this year.

Assessment. The libraries are investigating a different method of RCM assessment. The result will be revenue neutral, but the formula for determining should be more easily understood.

Commitment to Excellence - Next Round. January 15, 2004 is the tentative deadline to submit proposals for the 2003-04 CTE funding. The libraries have found it difficult to participate in the process. Proposals that are submitted do not reflect services of the libraries or UITS. It was suggested that there could be language in the instructions to applicants to include the libraries in proposals at an early stage to assure appropriate resources for the project being proposed.

ALI Update. The next Board meeting is scheduled for early October. Barbara Maxwell of the State Library is coming for a visit.

Oncourse Update. A meeting was held on August 25 with Garland Elmore and Brad Wheeler to explore how to create a better working relationship between UITS and the IUB Libraries for Oncourse. The IUB Libraries' requests did not make the priority list. A new IUB Libraries' Oncourse Committee has been formed and includes Phyllis Davidson, Ralph Quarles, Kris Brancolini, Jon Dunn, Carolyn Walters, Ann Bristow, Harriette Hemmasi, Cecile Jagodzinski, and Julie Bobay. A subcommittee has also been formed and charged to identify both short-term objectives and to create a long-term vision for the Libraries' presence in Oncourse. Subcomittee members are Carolyn Walters (Chair), Ann Bristow, Cecile Jagodzinski, Julie Bobay, Diane Dallis, and Stephen Sowell. The commercial product ANGEL does much of what the libraries want. The IU Medical School and Kelley Direct are using ANGEL, but IUB is using open source software to develop Oncourse. Dean Thorin will meet monthly with Elmore and Wheeler to continue to advance the IUB Libraries' needs.

Senior Management Group Meeting. SMG will meet September 9, 2003, 3:30-5:00 (E174). All Librarians and Pas are invited to attend. George Kuh and Robert Gonyea will present their work "The Role of the Academic Library in Promoting Student Engagement in Learning."

Organization Task Force Forum. The next forum for discussion of the report is September 8, 2:00-4:00 (E174).

IC Open House. The open house is set for September 18, 4:30-5:30.

Libraries Recruitment Report.

• Librarian for Latin American, Iberian, Latino, and Chicano-Riqueno Studies. Three interviews are scheduled: Jesus Alonso, Sept. 7; Luis Gonzalez, Sept. 11; and Jose Luis Sanchez, Sept. 16.
• IU Libraries Electronic Resources Manager. Review of applications will begin on Sept. 15.
• No professional staff positions are open at this time.
• Biweekly appointed staff positions open: Administrative Secretary - Administration; ALF Internal Processing Assistant - Customer & Access Services; Monographic Copy Cataloger - Technical Services; Acquisitions/Approval Plan Coordinator - Technical Services; Electronic Reserve Coordinator (half time) - Customer & Access Services; and Office Services Assistant (half time) - External Relations & Development.

6. Other business The topic for the Fall all staff meetings will be the Organization Task Force Report. The Integrated Access Task Force has submitted its final report. Another group will be formed to look at products to provide fast tract URL linking. Vendor demos will be scheduled soon. "Federated searching" will be explored as a longer term option.

Meeting adjourned at 4:30 p.m.

Respectfully submitted by Elizabeth L. Johnson

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