Members present: Marion Frank-Wilson, Andrea Singer, Frank Quinn, Diane Dallis, Cecile Jagodzinski, Erika Dowell, Becky Cape, Elizabeth Johnson, Nonie Watt (recording)

Presiding: Suzanne Thorin

Guest: Andrea Morrison

1. Minutes: Minutes of the December 3rd meeting (Frank-Wilson) were reviewed and approved with minor corrections.

2. Salary Equity Review Committee: Postponement of review: Thorin shared a Dec. 19th memo from President Adam Herbert proposing a university-wide salary equity review. He asked that all internal equity reviews be postponed. Although the Library's Salary Equity Review Committee has already begun their work, they will postpone their activities until further notice. It was noted this request probably does not apply to annual peer reviews, only to major salary equity studies.

3. Budgetary Advisory Committee Report: Dallis updated the Council on the committee's work on their charge to identify appropriate university funding for promoting student participation in library activities. Their report outlines when university and foundation accounts may and may not be used to compensate students. Their findings present an issue in terms of compensating students for participating in database usability studies.

4. Faculty Standards Committee: Morrison distributed two documents prior to the meeting outlining the committee's work on their charge to "review procedures for administrative officers of the IU Libraries, Bloomington". A rationale and detailed procedures on how to proceed with the reviews was presented. Emphasis was placed on making the process fair and preserving the confidentiality of all parties.

Clarification on the role of the Center for Survey Research was requested. It was also suggested that self-studies of the positions being reviewed would be helpful as well as specifics on how those completing the review surveys would be selected.

The Council would like to further consider this topic and perhaps bring it before the library faculty at its spring meeting. Morrison was invited to return to the March BLFC meeting to continue the discussion of this matter.

5. Promotion and Tenure Review Committee: Frank-Wilson distributed a Jan. 22nd memo from the IULFC to all library faculty explaining the next steps in the promotion and tenure review process. The committee has asked faculty standards committees on all campuses as well as individual librarians to review their report and provide feedback to the group by March 1st, 2004. A ballot will then be prepared for a faculty vote. It is expected that one last discussion of the report and subsequent ballot will take place at this year's Librarians' Day.

6. Bloomington Faculty Council Report: Before reporting on BFC activities, Johnson distributed to the Council instructions for reducing the amount of incoming SPAM on university workstations.

Meeting of Jan. 20, 2004: Gros Louis reported on the status of several searches that are underway. The Dean of Faculties search will be conducted internally. Other searches include the Dean of Journalism, Director of the IMU and Auditorium, and the Director of the IU Press.

Suggestion was made to collect data on the "Midnight Special" bus that runs until 4:00 a.m. on weekends. Concerns were expressed that such a service, while valuable, may be sending the wrong message to students in terms of under-age drinking and personal responsibility.

President Adam Herbert addressed the council on the budgetary challenges facing the University. He would like to restructure the Government Affairs office and develop new strategies for pursuing federal funds and the establishment of funding partnerships with other universities.

Gros Louis is writing a description of the responsibilities of Chancellor and of VP for Academic Affairs as a first step toward filling these positions and determining if they can be successfully performed by just one person.

Discussions have begun on how to proceed with Strategic Initiatives Plan and the distribution of the remaining Commitment to Excellence Funds. They hope to concentrate on areas not previously funded. The Library is likely to be excluded.

Meeting of Feb. 3, 2004: A report was presented on the composition of faculty with a breakdown of ranks including both tenured/tenure-track and non-tenure-track. There was some concern expressed over the increase in the percentage of non-tenure-track appointments in the units.

The Council moved to join the Coalition on Intercollegiate Athletics and endorse its general goals and framework.

There was discussion of the proposal to modify the Academic Handbook procedures for handling promotion and tenure cases of faculty members in multi-campus schools, such as Business or Education. The proposal will be brought before the UFC.

7. Strategic Planning Process: The Dean distributed a draft of a proposed new plan for moving forward with the strategic planning process. A new directors' group will be formed that will be charged with creating the next strategic plan after much consultation and input from library staff. They will be assisted in their charge by DeEtta Jones, Director of Organization and Learning Services at ARL.

BLFC supports the process and would like to involved along with other relevant groups (e.g. PA Council, Support Staff Council). The was some discussion on the compostition of the group and what the role of the Dean might be in such a process.

8. Dean's Report:

• The new Supervisor Rating/Evaluation Forms were distributed. Wording has been changed to reflect changes in the peer-review process and also to synchronize the timelines used in both processes.
• Recruitment report:
• Director of Public Services: applications will be reviewed March 15. Applications are still being accepted.
• Electronic Resources Manager: three candidates have been interviewed.
• Head of Music Library: applications will be reviewed March 15. Applications are still being accepted.
• Metadata Librarian: applications will be reviewed March 15. No applications have been received thus far.
• Personnel Librarian: applications will be reviewed March 1. Applications are still being accepted.
• There is a draft budget document in the works. The budget meeting has been scheduled for February 24th.
• Presentation to BFC about serials issues: Cecile Jagodzinski and Julie Bobay are preparing a presentation scheduled for the March 2nd meeting of the Bloomington Faculty Council. They will discuss rising prices in serial publications and options for dealing with their publishers. The BFC Library Committee will be asked to solicit and coordinate feedback after the presentation.
• ATM/Black Film Center/AAAMC: The Music School faculty is discussing whether or not the Music School might be an appropriate location for the ATM and the AAAMC and whether or not they have adequate facilities for the units.
• Journalism Library: weeding of the library is being undertaken in order to prepare for the renovation. The library will lose some of its space to faculty offices.
• Mission Differentiation: Gros Louis is gathering and analyzing information regarding the missions of the different Indiana University campuses. This review should have no impact on the Libraries.
• Coffee shop: a coffee/pastry tasting was held to narrow down the field for the Library's new coffee shop.
• Stanford's withdrawal from ARL: Citing displeasure with the evolution of the organization, Stanford University has opted out of membership in ARL. Thorin feels this may open the way for new and better forms of scholarly communication.

9. Update from Old Business: Bob Goehlert has agreed to chair this year's Peer Review Committee.

The meeting was adjourned at 5:00 p.m.

Respectfully submitted, Nonie Watt.

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