Members Present: Cecile Jagodzinski, Andrea Singer, Elizabeth Johnson, Diane Dallis, Erika Dowell , Becky Cape, Nona Watt, Marion Frank-Wilson (recording), Frank Quinn

Presiding: Suzanne Thorin

1. Minutes: Minutes of October 1st meeting (Becky Cape) were reviewed and approved; Minutes of November 5th meeting (Andrea Singer) were reviewed and approved.

Elizabeth Johnson followed up on a question asked by the Faculty Standards Committee at a previous meeting about supervisory evaluations. Johnson asked whether the Dean considered changes in the process of supervisory evaluations as a result of the changes in the peer-review process. The Dean explained that follow-up actions on that issue will be necessary.

2. BFC Report (Johnson): The December 2nd meeting was shorter than usual because of the Chancellor's Reception.

• Brad Wheeler presented an up-date on Oncourse; 'Library Tools' have been implemented, with 75% of faculty having signed on at least once (in Bloomington). There will be a limited release of the next generation of Oncourse in the fall of 2004, and a full release in the summer of 2005.
• Report on Spam: 60% of incoming mail (to UITS) is unsolicited. While UITS already filters a lot of mail, they work with several Spam softwares through a vendor to find even more effective filters. UITS is currently testing a new, very effective and very expensive ($300,000) software which could be used for all of IU's staff and faculty.
• The campus mission statement has been approved, although the document may still change. In its current state, it guarantees academic freedom for all members of the university community. This statement may eventually be changed to "promote open discourse and respect for academic freedom".
• Strategic planning: the process has been put temporarily on hold because of IU's recent change in leadership.

3. P&T Review (Thorin): The P&T Review Committee has submitted its report and there has been a meeting of IULFC, P&T Review Committee, and current P&T Committee members to review the document. Follow-up meetings of IULFC have been scheduled to develop next steps in the P&T review process and to discuss how to solicit input from faculty, both individually and through the faculty standards committees. All members of the IULFC faculty standards committee are also members of the P&T Review Committee and therefore opted not to comment on the report. In the meantime, the report will be posted on IULFC's website and there will be a notice about it to all library faculty.

4. PERF: IU is offering participants in PERF a one-time early-retirement option which will be available between January and June for IU employees who are 55 years and older, or who have worked for IU for 15 years or more. This option has been offered at other state institutions, but it will be new at IU. It has the advantage of providing some budgetary flexibility.

5. Human Resources Officer position: Dean Thorin reported that the position will be posted at the librarian rank. The position description has been written, and it will be advertised before ALA in January. A draft will be sent to BLFC for comments. The search and screen committee should consist of 2 PAs, 2 clerical support staff members, 2 Bloomington librarians, 1 IUPUI and 1 RC member (librarian or staff). Nominations for a search committee chair are invited.

6. Dean's Report (Thorin):

The Electronic Resources Administrator Search Committee, chaired by Michele Russo, has met. The search process is underway, with interviews planned after Christmas.

UGL - 5th floor: there have been discussions of ATM, the BFCA, and AAAMC moving there. These are complex collections with complex needs, and discussions are still ongoing and will continue in January. There is also a plan to move the Archives to the 5th floor under discussion.

• Build an IC II (or loft) on the second floor of UGL, with book shelves for the core collection and more work stations. There are still discussions whether this should be a quiet or collaborative work space.
• Ergonomic furniture for Technical Services units
• Create a 'Faculty Point of Entry' on the Research side, which would incorporate LETRS, and DLP, to help with Oncourse, Mass Storage, web-related questions, etc. UITS might be interested in collaborating on this project.

The School of Journalism is renovating and in the process of incorporating handicapped access and other features which will take away space from the Journalism Library. Dean Thorin suggested that it might be time collaborate with the Journalism faculty in re-thinking the concept of the library.

Main Library/former Preservation Department space: there are needs for space in various parts of the Library, e.g. DLP needs more space (in addition to their current space), Reference and Circulation staff need offices, several staff from LIT need space. Various options are currently under discussion on how to incorporate these needs into the use of the former Preservation Dept. space.

Director of Public Services position: The position description has been circulated among public service units and SALC and, once it has been reviewed by Lilly Library faculty, it will be ready to be posted.

Proposal of DLP and State Library to digitize Indiana authors: The discussion of this project is in its early stages. There will be a meeting in December to discuss the project, with Kris Brancolini attending.

New York Times Pilot: This has been delayed since the New York Times could not deliver the pilot by spring, as we had requested.

7. Other Business: None

Meeting Adjourned: 4:27 pm

Respectfully submitted, Marion Frank-Wilson

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