Present: Nancy Boerner, Becky Cape, Erika Dowell, Marion Frank-Wilson, Jian Liu, Jo McClamroch, Bob Noel, Mary Popp, Andrea Singer, Mary Strow, Suzanne Thorin, Gary Wiggins.

1. Scheduling of Minutes-Takers for BLFC Meetings: A list of meetings dates was circulated. Members signed up for a date on which to take minutes.
2. Minutes: The minutes of the August 7, 2002, meeting were accepted as amended.
3. BLFC Committees and Committee Charges: Wiggins led a general review of the 2002-2003 committee charges document. Items of special note follow:
   Peer Committee for Annual Merit Review: The names of Elizabeth Hanson, Sylvia Turchyn, Frank Quinn, and Joel Silver were drawn from those eligible. All have agreed to serve.

   IULFC representatives for Bloomington campus: The current composition of Bloomington representation on IULFC is in violation of the BLFC by-laws. It was agreed to accept the mistake for this year and correct the situation when electing IULFC representatives for next year.

   Faculty Standards Committee: Wiggins suggested making charge #6 a standing charge: "Serve as an advisory committee for the Library Human Resource Officer". A charge to review the work of the IULFC Promotion and Tenure Review Committee should be added when the IULFC committee is formally charged.

   Salary Equity Review Committee: No report has been received for 2001-2002.

4. Dean's Report Construction update
   
   ALF: A systems test was conducted August 30, 2002. Keys have been turned over to the Library. All equipment is ordered, and equipment for the Preservation lab is coming in. ALF staffing is being phased in, i.e., Vaughn is not hiring for every position on his list. There is a chance to get one-time money from the campus to help ALF staffing temporarily. Thorin will present more information on ALF staffing next month. Plans for the dedication and open house are in place. Mr. Craig's niece, and perhaps Mrs. Lilly, will attend the dedication on October 3.
   Information Commons: Thorin will meet with Terry Clapacs tomorrow to get his approval for the project. One possible sticking point is that there is probably not enough money for new paint and carpet. Once approved by Clapacs, the project will go to other levels for approval and then a request for bids will go out. A committee is working on swing space for UGLS, as well as the Adaptive Technology Center and the UITS computer cluster.

   Room 043: SLIS will be using this space for the next year, as announced in an email to staff. Tom Swafford is examining the Main Library Preservation area for possible use as a new conference room space or UGLS swing space.

   Copy center: A committee has submitted a proposal to move the copy center from the Main Library basement to the Research Collections reference and circulation area. The proposal includes moving copy machines from the stack floors to this centralized copy center and providing additional services to students.

   Other construction: Construction in the west tower continues. The Main Library card catalog has been removed.

   Vacancies: An offer has been made and accepted for the Metadata Librarian. Andrea Singer will chair the search for Librarian for English and American Literature. Review of applications begins September 30, 2002. Phyllis Davidson will chair the search for Executive Director of Development (PA16). Review of applications begins next week. The Digital Library Program filled two positions: Programmer/Project Manager (PA12, grant-funded) filled by Robert Slaven; Digital Library Programmer/Analyst (PA12) filled by Kurt Whitsel. DeLoice Holliday will chair the search for Electronic Systems Coordinator (PA11) for Information Commons/UGLS. Review of applications begins this week. There are seven positions posted for biweekly appointed staff.

   IULFC Promotion & Tenure Review Committee: Thorin distributed the charge and membership. Representatives from each campus are included, though there is no one from the Medical Library. The timetable for acting on the recommendations of the committee is open.

   Oncourse: A task force co-chaired by Phyllis Davidson and David Lewis is working on how to make library resources, especially licensed content, easier to integrate with Oncourse.

   IUB Strategic Planning Committee (SPC): Chancellor Brehm has invited Thorin to nominate faculty or Deans for membership on the SPC. Suggestions with names and justification statements can be sent to Thorin before September 10, 2002. The 20-member SPC will compose a vision statement, mission statement, and identify academic priorities. Brehm is requesting concise reports from units with academic programs by October 1, 2002. It is unclear if the Libraries are meant to be included. Since the Libraries are essential to the success of academic programs, Thorin plans to submit a report. She will meet with the Associate Deans and appoint a small group to draft the report, using the Libraries Strategic Plan as a base.

   Organizational chart: Thorin distributed a functional chart of the IU Libraries.

   All-staff meeting: To be held in the Neal-Marshall Center, the meeting will be more interactive than the last all-staff meetings.

   Administrative Report on Librarians' Merit Rankings: Thorin and Cooper-Birdine are working on a revision of the chart with new columns of information, based on discussion from the July 17, 2002, meeting of BLFC.

   Honorary degree: Bobay reported on the process. It is recommended that the nomination come from BLFC with a supporting letter from Thorin. A draft letter will be on the agenda soon. The dossier is due by January 2003 for conferral of the degree in the spring.

5. Myles Brand's Visit with BLFC on October 2: Members should have questions or topics of interest prepared. Possible topics: the increased involvement of the Libraries in system-wide activities (e.g., DLP, Oncourse); the place of the Libraries in strategic planning; the place of libraries in university rankings.
6. BLF meeting October 9, 2002, 3:00-5:00 pm: Boerner requested agenda items or discussion topics in addition to the Dean's report. Committee introductions or announcements was suggested. Topics could emerge from Brand's visit with BLFC. Singer raised the issue of whether BLFC was communicating with BLF well enough. Does BLFC need to send out announcements when minutes are posted, like those sent out for LMT agendas and minutes? Wiggins expressed a desire for a digest of the most important current information about the Libraries and a need for a mechanism by which easy two-way communication (i.e., feedback) can be given. Thorin mentioned the creation of a listserv for librarians and a new item she will be contributing to the IUL News. It will be a letter focusing on system-wide topics. A little used listserv, IULIB-L, that has about 150 subscribers from all around the system, is already administered by Wiggins.
7. Herbert S. White Collaborative Award: Thorin spoke of the need to promote the award and get more proposals. She is working on publicity to make the award more visible.
8. Other business: The 'draft documents' restricted area of the BLFC website is experiencing some problems associated with moving the files to the Chemistry Library's account.

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