Present: Nancy Boerner, Becky Cape, Erika Dowell, Marion Frank-Wilson, Elizabeth Hanson (for Mary Strow), Deloice Holliday (for Diane Dallis), Cecile Jagodzinski, Elizabeth Johnson, Jian Liu, Jo McClamroch, Bob Noel, Mary Popp, Andrea Singer, Suzanne Thorin, Michael Maben (for Nona Watt)

Absent: Frank Quinn

Guests: Julie Bobay, Yolanda Cooper, Kathy McCarnes

1. Approval of minutes of the July 2 meeting (Popp)

On a motion by Becky Cape (seconded by Nancy Boerner), the minutes of the July 2, 2003 meeting were accepted as amended.

2. Schedule of BLFC Meetings for 2003-2004

BLFC Secretary Dowell distributed the schedule of BLFC meetings for 2003/2004.

3. Recording Secretary Sign-up

A list of meeting dates was circulated so that members could sign up for a date to carry out the duties of recording secretary.

4. BLFC Committee Appointments and Draft Charges

Dowell led a general review of the 2003/2004 committee charges:

• Budget Advisory Committee: Singer reported that Gary Charbonneau had no additions to the standing charges for the Budget Advisory Committee. Popp suggested that #7 (campus guidelines on how budgets may be spent) be retained, in particular so that we may investigate how funds may be used to support student involvement in library initiatives. Dean Thorin noted that there are increasing numbers of directives at the campus and university levels on the use of funds that we need to be aware of, and suggested that the charge include wording on the Committee's educational role.



• Collection Development Committee: Membership on the Committee was confirmed. There were no changes recommended to the standing charges, but charge #7, on specific advisory tasks, was deleted, since this role is encompassed by charge #2.



• Constitution and Bylaws Committee: Committee membership and standing charges were confirmed. It was noted that the Constitution needs editorial revision to reflect the changes from four to three levels of merit in the annual review process.



• Continuing Education Committee: There were no changes to the draft charges.



• Elections Committee: There were no changes to the draft charges.



• Faculty Standards Committee: Andrea Morrison will chair the Faculty Standards Committee in 2003/2004. On #10, Jagodzinski asked how "library administrators" would be defined; it was agreed that the Committee should consider this in its development of the review process. Thorin proposed a charge to investigate the possibility of creating a Bloomington-only Promotion & Tenure Committee; after some discussion, it was agreed instead to include a charge to review the report of the ad hoc Promotion & Tenure Review Committee once its work has been completed. After a brief discussion on whether #4 (the FSC's advisory role to the Human Resources Officer) should be a standing charge, it was decided to refer the matter to the Constitution and Bylaws Committee. Additionally, the Constitution and Bylaws Committee was charged with reviewing the Constitution for minor editorial changes (e.g., job titles). Bobay recommended the deletion of #11, and stressed the need for a prioritization of these charges. Priorities will be determined at the September meeting of the BLFC.



• Salary Equity Review Committee: No changes in membership are required during this review year. Charge #4 was deleted, and it was recommended that the Committee work with Continuing Education on charge #6.



• Jenkins Award Committee: Mary Popp accepted the Dean's invitation to serve as chair of this committee.

Dowell noted that changes to the charges must be approved by August 15; send any additions or corrections to her by that date.

5. Administrative Report on Librarians' Merit Rankings

A copy of the 2002 Rating/Report to the Peer Review Committee was distributed. Someone inquired how decisions were made in cases where the Dean's rating agreed with neither the supervisor nor the Peer Review Committee. Thorin replied that, in these cases, library-wide goals had not been considered by the supervisor. There was some consensus that this report deserved further review by members of the BLFC.

6. Salary Increase Distribution Report

Kathy McCarnes reported on the FY2003/04 salary increase allocation. There were no adjustments for promotion and tenure, and no equity, degree-related, or market-driven adjustments. Twelve librarians were given additional increases for "achievement and retention," a campus-sanctioned policy that allows additional increases outside the regular salary pool. (These funds, totaling $18,000, were drawn from other sources within the Libraries' budget.) Thorin reported that these allocations were discussed with the Budgetary Advisory Committee, especially because they occurred in a year with low overall salary increases. There were additional questions on how this process fits into the campus salary process.

7. Faculty Standards Committee Report (Bobay)

Bobay had not asked that this be a separate agenda item, so this matter was passed over without further discussion.

8. Fall Meeting of Bloomington Library Faculty (Cape)

There are three proposed dates for the fall Bloomington Library Faculty meeting: September 24, October 7, or October 15. Cape will work with Shawny Taysom on scheduling one of the October dates. Agenda items to date include: the Dean's State of the Library address, introduction of new faculty members, changes in the bylaws, and the salary equity review process.

9. Dean's report

• Fall all-staff meeting: The fall staff meeting will focus on the Organizing Task Force's report and recommendations. The working meeting, which will be led by Mary Strow, will include discussion on the LMT, campus libraries, role of a public services head, and the function and composition of proposed advisory groups.
• Common databases project update: Thorin distributed a copy of the ad that has gone out for an Electronic Resources Manager who will negotiate licenses for the entire IU system. The position is being funded by the office of the Vice-President for Information Technology, LIT, and the resource-sharing fund.
• Information for new President Herbert. The new President has asked for organizational charts and information on IU programs. Thorin presented a draft of the report we will send to the President; any suggestions on content should be sent to Eric Bartheld.
• The official opening of the Information Commons will be on September 18, the day of the Board of Trustees meeting here.
• The annual picnic will be held August 20 in the CyberCafe.
• The new graduate student and faculty reception will be held August 28 from 2-3:30 p.m.
• The next open meeting on the Organizing Task Force report will be held on September 8 from 2-4 p.m. in room E174.
• Interviews for the position of Librarian for Latin American, Iberian, Latino, and Chicano-Riqueno Studies will take place early in September.
• There will be an internal posting for the position of Associate Director for Collection Development and Digital Scholarship. The duties of the position will encompass the Libraries' website, course management, the development of institutional repositories, etc.

10. Other business

There were no other matters for business.

The meeting adjourned at 4:55 p.m.

Respectfully submitted
Cecile M. Jagodzinski
August 8, 2003

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