Present: Becky Cape, Diane Dallis, Erika Dowell, Marion Frank-Wilson, Cecile Jagodzinski, Jian Liu, Jo McClamroch, Frank Quinn, Andrea Singer, Mary Strow, Suzanne Thorin, Gary Wiggins

Guests: Jackie Byrd

Substitutes: Moira Smith for Nancy Boerner

Absent: Elizabeth Johnson, Bob Noel, Mary Popp

1. Election of the BLFC Secretary, BLF Secretary, and Parliamentarian of BLF/BLFC for 2003/2004

• Erika Dowell had been nominated for the position of BLFC Secretary and was elected unanimously.
• Becky Cape had been nominated for the position of BLF Secretary and was elected unanimously.
• Frank Quinn accepted a nomination for Parliamentarian of the BLF and BLFC. He was elected unanimously.

2. Election of IULFC Representatives for 2003/2004

For at least the past two years, the composition of the four Bloomington representatives elected to IULFC has been in violation of the IULFC Operational Guidelines. Restoring the appropriate pattern will require special one-year IULFC appointments of outgoing BLFC members for both 2003-2004 and 2004-2005. Jo McClamroch, as an outgoing member of BLFC, volunteered to serve the 2003-2004 term. Frank Quinn was elected to a normal two-year term on IULFC. Dowell will write a memo to IULFC explaining the special appointments.

3. Appointment of a non-SMG member as liaison to the Senior Management Group

Andrea Singer volunteered to serve and the Council appointed her as liaison.

4. Appointment of BLFC Committees and Liaisons

Members of the Council agreed to select members from the Committee Preference Document first and then to review the list to select liaisons and chairs. The committee selections are as follows:

Budgetary Advisory Committee

• 2002-2004
• Diane Dallis (chair)
• Frank Quinn
• Wen-ling Liu
• 
  
  
• 2003-2005
• Bob Goehlert
• Elizabeth Johnson
• Andrea Singer (liaison)

• 2002-2004
• Roger Beckman (chair)
• Monique Threatt
• Celestina Wroth
• 
  
  
• 2003-2005
• Linda Clendenning
• Mecheal Charbonneau
• Carolyn Walters
• Jian Liu (liaison)

• 2002-2004
• Mark Day (chair)
• Anne Haynes
• Gwen Pershing
• 
  
• 
  
• 2003-2005
• Gary Charbonneau
• Peter Hook
• Ralph Papakhian
• Nonie Watt (liaison)

• 2002-2004
• Kathy Marlett
• Linda Zellmer (chair)
• Liana Zhou
• 
  
  
• 2003-2005
• Angela Courtney
• Linda Cantara
• Rita Barsun
• Cecile Jagodzinski (liaison)

• 2002-2004
• Jennifer Bryan (chair)
• Saundra Taylor
• 2003-2005
• Liz Larson
• Dan Seldin
• Becky Cape (liaison)

Faculty Standards Committee

• 2002-2004
• Sylvia Turchyn
• Marion Frank-Wilson (liaison)
• Taemin Park
• Julie Bobay (chair - continued)
• 2003-2005
• Diane Dallis
• Andrea Morrison

Salary Equity Review Committee
*no new members prior to year of review

• 2001-2004
• Jacki Byrd (chair)
• Emma Dederick-Colon
• Liana Zhou
• 
  
  
• 2002-2005
• Monique Threatt
• Jo McClamroch
• Lois Sewell
• Diane Dallis (liaison)

5. Nomination of librarians for service on the Jenkins Award Committee

Erika will confirm the number of committee members required. The Council nominated: David Frasier and Gwen Pershing. Jo Burgess, Andrea Morrison, and Mary Popp continue on the committee.

6. Discussion of the Salary Equity Review Committee Report (Jackie Byrd, Chair)

Jackie explained that this had been a busy year for the committee and that they had concentrated on their charge to consult with other units on campus about Salary Equity adjustments. They had also spent time doing a test review.

The committee had examined the frequency of the reviews and determined that there would be problems with a loss of continuity if the reviews were done less frequently.

Dean Thorin asked what Yolanda thought about the change in the criteria to add a middle ranking of Considerable (between Substantial and Average) under the following:

• Breadth of Responsibility
• Depth of Responsibility
• External Contact
• Internal Contact

Jackie responded that Yolanda agreed with the change. Dean Thorin stated that the committee had done an excellent job and the Council accepted the report.

7. Discussion of the Peer Review Committee Report (Frank Quinn, Co-Chair)

Frank presented the committee's report and noted that the committee recommends continuing the annual workshops and requiring attendance once every three years. He noted that errors continue in the annual reviews themselves; librarians still have difficulty determining the category into which activities should be placed and many provide too much documentation. It was recommended that the Peer Review Committee include feedback about the quality of the annual review in the letters that the committee sends to librarians after the review process is complete.

Dean Thorin recommended that a committee look at Bloomington research and professional development activities next year.

The Council agreed to discuss the issues raised in the Peer Review Committee's report when charges are assigned to committees, particularly the Faculty Standards Committee.

8. Approval of the Minutes of the June 4, 2003 Meeting

The minutes were approved with a correction of the misspelling of Herb White's name on the fourth page.

9. Election Committee Report (Mary Strow, Liaison)

Mary Strow reported that the IULFC Faculty Review Board election results need to be announced in IUL News. There was discussion of the proposal to handle BLFC elections electronically. It was noted that the BFC had tried electronic voting and found that it did not improve voter turnout.

10. Report from the Dean

• The Search Committee is reviewing applications for the Latin American Studies Librarian position.
• At the recent Council of Head Librarians meeting, several decisions were made:
• • CHL agreed with her decision to hire someone in a permanent position to negotiate licenses for IU common databases. The money for the position will come from the LIT resource-sharing budget as well as some special funding and the position will report to Dean Thorin in her role as Vice President. Dean Thorin will share the position description with the BLFC when it becomes available.
  • Michelle Russo of IU South Bend will be the point person for CHL as we develop a systemwide privacy policy.
  • There is a new Superintendent of Documents who is expected to make major changes in U. S. Federal Documents and to move toward more electronic publication. Judie Violette will conduct a census of government documents services and collection on all the campuses to help the Libraries plan for these changes.
• The Organizational Task Force will have an Open Forum on July 14.
• Dean Thorin reported on budget cuts by units on the Bloomington Campus for 2003-2004, including fewer tenure-line faculty recruitments, fewer non-faculty instructional appointments, elimination or holding vacant professional staff and support staff positions, reductions in funds for campus facility renovations, and decreased spending for capital and expendable/durable equipment. Increased allocations were made by units for diversity, student financial aid, and technology maintenance and replacement.

The meeting was adjourned at 4:40 pm.

Respectfully submitted,
Diane Dallis and Mary Popp

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