Present: Nancy Boerner, Becky Cape, Erika Dowell, Julie Bobay for Marion Frank-Wilson, Jian Liu, Jo McClamroch, Bob Noel, Mary Popp, Andrea Singer, Mary Strow, Gary Wiggins; Suzanne Thorin, presiding.

Guest: Yolanda Cooper

1. Replacement for committee member of Salary Equity Review Committee.
   In addition to the vacancy on the Salary Equity Review Committee left by David Frasier, Xiao (Jason) Yu will be leaving the Constitution and Bylaws Committee, and Harry Shaffer will be leaving the Jenkins Award Committee. Gary Wiggins will notify the Nominations and Election Committee and ask that they find replacements for these three people.
2. Merit review procedures for evaluating 2002 performance of librarians.
   Supervisors as well as the Peer Review Committee have agreed to use the Merit Matrix approved by Bloomington library faculty in July 2001 for librarian performance evaluations for 2002. The Faculty Standards Committee will take a fresh look at the Matrix , considering other options and coming up with suggestions for other methods of rating librarians. They will also review the Supervisor Evaluation Guidelines, in consultation with Yolanda Cooper. This work will take place soon, with a goal of adopting re visions in February, 2003. The Committee will come up with ideas and proposals, present them to BLFC for discussion, and a BLF meeting will be held in February for further input and discussion from all librarians.
3. Progress report on the honorary degree nomination.
   The BLFC letter of nomination for a candidate has been written and sent, and three letters of support have already been received by BLFC Secretary Gary Wiggins.
4. Organizational Climate Survey: discussion of the instrument. (see document)
   Yolanda indicated that the Organizational Climate Survey would be distributed in the near future, as charged by the Strategic Plan. The survey incorporates the mission, goals, and values of the IU Libraries. She designed the questionnaire and sent it to the Center for Survey Research for review and critique, and has also had input from the Libraries Management Team, many departments and units, and support staff. It will be distributed in December to all employees, in hard copy as well as online. Once the surveys are returned, data will be compiled and analyzed, then presented to all staff. Yolanda will organize focus groups to discuss data and will then make proposals based upon recommendations. It was suggested that Yolanda clear the survey with th e Office of Human Subject Research before sending it out. At this point, there is still time for feedback on the questionnaire, and BLFC members were encouraged to pass the draft along to staff members in their units for review.
5. William Evans Jenkins Award: editorial changes needed on the Web.
   Some editorial changes need to be made in the guidelines, and these will be sent to the Constitution and Bylaws Committee for review.
6. IUB Strategic Planning Committee update. (see document)
   Julie asked BLFC members for comments and suggestions on the draft statement she distributed; many were given. This is a difficult task to come up with wording that covers all aspects of IU’s mission. Suggestions included: adding an element of service; m entioning our investment in technology; distinguishing values from mission; including some sense of geographical location and elements which distinguish the Bloomington campus. The Strategic Plan Committee hopes to have broad discussion soon, and will pu t forth a document before the semester break.
7. IULFC Promotion and Tenure Review Committee update.
   Erika and Richard Vaughan are developing questions that librarians from all campuses will be asked about the Promotion and Tenure process. There was good attendance at the Nov. 22nd meeting at IUSB, and many suggestions have been made regarding the differ ences in criteria and procedure amongst campuses. The Review Committee will pull themes from the data compilation, and report back. Most of the concern seems to be on campuses other than Bloomington.
8. BFC Report.
   Mary Popp reported that Interim IU President Gerald Bepko spoke at BFC on Nov. 19th about priorities, “speaking with one voice,” and teamwork. He will be looking for new strategic directions and “Dean-driven” planning proposals. Other BFC concerns have i nvolved how to deal with the increasing “Spam” that is being received on e-mail; UITS is investigating. GradPact has been terminated. There have been small changes in Bloomington “conflict of interest” forms; these pertain to research and consulting act ivities. Do librarians receive these? Mary will check on this and report back. BFC is also discussing the development of a policy on mass e-mails. Nomination ballots for BFC elections will be coming out soon.
9. Dean’s Report.
   1. ALF. In a recent meeting of the BFC Library Committee, Suzanne explained how collection managers were going about selecting titles to be transferred to ALF.
   2. Information Commons. Work will be progressing rapidly during the second semester, as the first floor of UGLS will be closed for renovation. All services will be maintained, but will move to the 4th floor. The Student Technology Cluster on the first floor will remain open. The Adaptive Technology Center will move to the east side of the building, along with some computers.
   3. New Building. There are many concerns about the impending loss of parking areas, “A” spaces in particular, while construction is underway in the Main Library this Spring, as well as in the future, when a new classroom building will be constru cted between the Main Library and Radio-TV. Apparently a new, multi-level parking garage is going to be built on 10th Street, east of the Health Center, before the new building construction, however, no one is certain of the timeline, and there seems to b e a lack of coordination amongst these projects.
   4. Teaching and Learning Technology Center. The new TLTC on the third floor of the Main Library is scheduled to be completed over the semester break and open for business in January, 2003.
   5. Main Library Hours. Hours for Main Library closings over the semester break are posted on the IUL web pages.
   6. Board of Trustees meeting. Dean Thorin will make a presentation to the Board of Trustees on Dec. 6, on IUL and ARL statistics. IU dropped from 13 to 16 in overall ARL ratings. She presented charts showing how large IU actually is, if one cons iders all campuses. While she did not advocate any changes in the way we currently measure, she did agree to look at the pros and cons of adding the IU medical school library. Many large, distributed libraries count differently than we do.
   7. Resource Sharing. The Dean is pushing for a greater awareness amongst library directors of the need for common virtual space across all campuses. Some electronic resources in Bloomington are not necessarily available at other campuses, and t his poses a problem for students in multi-campus programs, as well as for graduate faculty. Deans from all units must be made aware of this, and assist the Libraries in making necessary changes. To do this, the IUL needs approximately $1.6 million in addi tional base funding.
   8. Vacancy Report.

      Librarian for English and American Literature. Andrea Singer is the Chair of the Search and Screen Committee, and they have set up five interviews:

      Gareth Evans.......................................Dec. 10
      Steven Harris.......................................Dec. 12
      Jeanne Armstrong.................................Dec. 16
      Richard Bleiler......................................Dec. 18
      Angela Courtney...................................Dec. 20
      

      Professional Staff:

      Executive Director of Development (PA16) Administration- Phyllis Davidson is Chair, interviews have been completed and a report has been forwarded to the Dean.

      Programmer/Analyst, LOCKSS (temporary) (PA12) Library Information Technology. Gary Charbonneau is the Chair of the Search and Screen Committee.

      Biweekly Appointed Staff:

      Currently there are four positions posted:

      • Library Catalog Specialist II (SSOF)- Technical Services
      • Acquisitions Control Specialist (SSOD)- Technical Services
      • Office Services Assistant (SSOD)- Customer and Access Services
      • Circulation Supervisor (SSOD)- Customer and Access Services.

Meeting adjourned 4:45pm
Minutes taken by Mary Strow

URL:http://www.indiana.edu/~libweb/index.html
Comments: libweb@indiana.edu
Copyright 2000, The Trustees of Indiana University