Professional Council
Business Meeting Minutes
Kelley School of Business
December 21, 2011
Council Members in Attendance: Mike Baker (AFSCME Ex-officio), Tracy Bee, Lisa Cooper, Cindy Curvin, Rosanne Dye, Chris Enstrom, Karen Garrett, Suzanne Ryan (UHRS Ex-officio), Katie Sewell, Grant Simpson, Patrick Smith, Kelly Thacker, Mark Trotter.
Proxies: Karen Garrett for Jeremy Bennett, Grant Simpson for Maryanne McDonnell, Lisa Cooper for Patricia Moser, Mark Trotter for Richard Nourie, Brian Becker for Travis Waugh.
Council Members Not in Attendance: Jennifer Brooks, Tiana Iruoje (family leave), Christina Lirot.
Meeting Minutes
A motion to approve the November, 2011 minutes as written was made, seconded and passed.
Old Business
Election/Auction Applications Ad-hoc Committee
After doing some investigating, Grant advised BPC members that there don’t seem to be any third-party applications available that will work for the BPC election system. Grant has volunteered to write a new application, tailored to the specific needs of the election system. The committee will continue to document the nomination and election process for use in the future.
Review – Dean, School of Informatics
The BPC was notified that Patrick Smith has been chosen as its representative to serve on the Dean of Informatics’ review committee.
New Business
Campus-wide Committee on Accessibility
The BPC was asked to appoint a member to serve on a newly-formed committee that will look at accessibility issues on the Bloomington campus. Grant has volunteered to serve on the committee. Anyone with specific comments or concerns should send them to Grant at glsimpso@indiana.edu.
Staff Volunteer Day
October 12, 2012 has been designated as a student-led day of service on the IUB calendar. BPC members discussed how professional staff might use this opportunity as a day of service as well, whether on campus or within the community. Suzanne confirmed that any time away from work would have to be taken as PTO. Kelly and Grant will discuss this idea further at their next meeting with Dan Rives.
University Information Policy Office (UIPO) Policy Reviews
The BPC received an email from UIPO stating the following policies were currently under review:
IT-01 Appropriate Use of Information Technology Resources (approved May 2006):
http://protect.iu.edu/cybersecurity/policies/IT01
IT-02 Misuse and Abuse of Information Technology Resources (approved May 2006):
http://protect.iu.edu/cybersecurity/policies/IT02
IT-03 Eligibility to Use Information Technology Resources (approved May 2006):
http://protect.iu.edu/cybersecurity/policies/IT03
IT-07 Privacy of Electronic Information and Information Technology Resources (approved January 2008):
http://protect.iu.edu/cybersecurity/policies/IT07
IT-11 Excessive Use of Information Technology Resources (approved May 2006):
https://protect.iu.edu/cybersecurity/policies/IT11
IT-19 Extending the University Data Network (approved September 2008):
http://protect.iu.edu/cybersecurity/policies/IT19
IT-20 Wireless Networking (approved September 2008):
http://protect.iu.edu/cybersecurity/policies/IT20
Grant read through the policies and did not notice anything that looked to be of concern. There were no additional comments or concerns expressed by BPC members in attendance. No action was taken.
Standing Committee Reports
Executive Committee
The December meeting of the Executive Committee was held Monday, December 12, in Franklin Hall 106. In attendance were: Grant Simpson, Patrick Smith, Kelly Thacker, and Teresa Spiegel. The following items were discussed:
At today’s meeting, Grant added that at its last meeting, the Bloomington Faculty Council discussed a resolution on healthcare that was very similar to the one the BPC passed at the November business meeting. The BFC also discussed developing a policy to make the entire IUB campus a free-protest zone.
Committee Meeting Minutes for Communications and Marketing 12/7/11 – Karen Garrett
More lead time is needed in preparing the monthly newsletter to accommodate sharing a pre-press version with the Communications and Marketing team and the BPC President plus allowing for the President to get approval from HR before the newsletter is published. Allow 5 days minimum from first day of writing until the day it will be published; more lead time than that would be wise.
We can ask Katie Sewell each month if there is anything she would like to contribute and depending on the bulk of the info, place it on page 1 either in the left column or as a full article.
We can ask Patti Moser each month if there is anything she would like to contribute and depending on the bulk of the info, place it on page 1 either in the left column or as a full article.
Each month we can look for announcements from or contact HR, IT Training, and IU Bloomington Continuing Studies to see if they have anything to contribute and depending on the bulk of the info, place it on page 2 at the top of the page.
http://www.iubpc.indiana.edu/index.html is hosted on webserv, the Linux-based central web server for Indiana University Bloomington. We have decided not to pursue moving it to the WCMS this year after all but plan to propose it again next year.
Current tabs are Home, About Us, Our Work, Representatives & Committees, Meetings & Minutes, Resources
Our committee would like to reorganize the home page content.
Move the Meet the BPC member to the left side of the page under the events calendar and write in paragraph form.
Under “News”, enter a teaser for the stories from the newsletter with a link to either the newsletter or another website for more information.
We will ask Katie Sewell if she would provide some content for a tab of its own on the website.
We just want a link on the resources page to http://www.indiana.edu/~sustain/home.html
We just want links on the resources page regarding these topics. We don’t yet know what these links should be; maybe the:
We will leave this to the Executive Committee and assist them with anything they decide they want to publish.
We have decided not to pursue this year.
Outreach & Advocacy Committee Report – Maryanne McDonnell
Professional Interests Committee – Tracy Bee
The committee currently has two professional development grant applications under review.
Ad-hoc and Campus Committees
TPAC Committee (Transportation Policy Advisory Committee) – Maryanne McDonnell
We had the first meeting on Monday, December 5th over at Henderson Parking Garage Conference Room. A presentation was made by the consulting firm that has been contracted to address transportation/parking issues at Indiana University. It is called the Transportation Demand Management (TMD) Study. They will be meeting with various groups, doing a survey, analyzing and presenting a report.
An update on Zimride-Ride Sharing was given.
A Campus Bus Ridership update was given.
AVP Paul Sullivan gave an update on Construction Projects and the resulting parking issues associated with them. He also gave an overview of the Master Plan and impacts on possible construction of additional garages.
The next meeting will be to discuss FY12-13 parking permit rates.
Announcements
Our January business meeting will be held on January 18, from 3:00 p.m. to 5:00 p.m. in Kelley School of Business, Room 3055. Our guest will be Hugh Jessop, Director of the IU Health Center.
Fred Glass has tentatively accepted an invitation to be our speaker at the March business meeting, and David Johnson, Vice Provost for Enrollment, will visit in April.
Rosanne Dye recently attended a call-out meeting with the Office for Women’s Affairs in preparation for their 40th anniversary.
This year’s professional staff winners of the Staff Merit Awards are: Krystie Herndon, COAS, and Cindy Lepore, School of Optometry. Congratulations to both!
Meeting minutes respectfully submitted by Teresa Spiegel.