Kelley School of Business, Room 3055
June 16, 2010
Council Members in Attendance: Rob Aspy, Cindy Boyd, Jennifer Chaffin, Tiana Iruoje, Christina Kuzmych, Terry Lenn, Christina Lirot, Eric Love, Patricia Moser, Paula Phillips, Suzanne Ryan (UHRS Ex-officio), Patrick Smith, Kelly Thacker, Peter Kaczmarczyk (CWA Ex-officio), Michael Thompson, Greg Travis, Dee Verostko, Beverly Vicker.
Proxies: Patrick Smith for Margaret Baechtold, Greg Travis for Doris Wittenburg.
Guests: Greg Buse, Provost; Susan Fleener, RPS; Debra Martindale, Biology; Grant Simpson, Registrar.
Members Not in Attendance: Tracy Bee, Craig Dethloff (Faculty Council Ex-officio), Maryanne McDonnell, Liz Peck.
Meeting Minutes
A motion to approve the May, 2010 minutes as written was made, seconded and passed.
Old Business
Paid Time off Benefits (Draft) Update
At this time there is nothing new to report.
FMCCS (Foundation for Monroe County Community Schools) Request
Chancellor Gros Louis thanked the BPC for its input. Solicitation for this initiative will be of a general nature and will not be specifically directed to professional staff.
New Business
Search and Screen Committee Openings
The Provost has identified two openings for upcoming Search and Screen committees. Dee Verostko and Grant Simpson volunteered to serve on committees.
Standing Committee Overview
To provide information to new committee members, Tiana Iruoje, Chair of the Communications and Marketing Committee, estimates the time commitment outside of regular monthly BPC business meetings to be approximately two hours per month. Two or three hours per month should serve as a target goal for committee work. Any incoming members with questions regarding committee work should contact the BPC office.
Prior to the July business meeting and retreat, Teresa will distribute committee preference selection forms to each BPC member. These forms must be completed and returned to the BPC office no later than Wednesday, July 14.
Outplacement Services for Staff (Proposal)
The BPC would like to ask UHRS to consider implementing outplacement services for staff employees who are laid off or have a position eliminated. The following proposal was distributed to BPC members for consideration:
The Bloomington Professional Council asks that University Human Resources provide additional support and resources to employees who have positions eliminated or are placed in a layoff status hoping for a recall to prior jobs. After the flurry at the time of separation settles, previous staff seek additional support, particularly during this current economic time.
Recommend that Human Resources offers an optional, no employee fee customized program for employees who are laid off or have positions eliminated. The program could mirror one of the campus’ career placement services or classes, such as ASCS Q299 eight-week class that teaches students how to conduct an effective job search.
These employees would learn or refresh fundamental skills, including how to:
Craft a targeted resume outlining relevant skills and qualifications.
Expand on past experiences in a cover letter.
Understand interviewing dynamics from the employer's perspective.
HR would offer its staff of HR professionals to:
Critique the employee’s resume and cover letter.
Practice mock interviews with the employee to offer feedback.
Unique from the student career service program, there is a need for additional resources for a pre-specified time frame for employees who have positions eliminated or are placed on layoff to:
Continue EAP services for the employee and eligible family members.
Provide financial counseling, such as temporary budgeting priorities, community agencies, etc.
Provide temporary office space, access to computers, mailing privileges, telephone and voicemail services and access to HR department skills testing (word processing, etc.)
Any BPC member with feedback should contact Rob Aspy (raspy@indiana.edu) by Friday, June 18.
Guest Speaker – Dan Rives, Associate Vice President, University Human Resource Services
At 3:15 Dan Rives spoke to the BPC about pending changes to IU’s healthcare system. The following information is taken from the UHRS website at http://www.indiana.edu/~uhrs/benefits/hep/
“Beginning January 2011 and phased in over the following two years, Indiana University will introduce an incentive program for healthy outcomes and compliance with physician treatment plans. Program objectives include:
Improving the health of employees and their spouses/domestic partners
Reducing the rate of healthcare plan expenditures
Promoting the delivery of effective healthcare services
Indiana University is expected to spend over $154 million on employees’ healthcare benefits during the current fiscal year. Unchecked, this expenditure could increase by 10 percent or more per year, to over $200 million per year in just three years. This level of expenditure is unsustainable and would jeopardize the University’s academic and research missions.
While final program details are in the process of being developed, here are some high-level provisions:
Employee payroll contributions will increase incrementally over the next three years, with higher contribution amounts for higher-paid employees.
Employees will be able to earn “credits” to reduce payroll contributions, by achieving health outcome goals. The early phase will focus on health risk assessments, biometric screenings, and the non-use of tobacco, followed by health status outcomes related to blood pressure, cholesterol level, glucose level, and body mass index targets. A later phase will focus on physician treatment plans and prescription drug regimens.
Program provisions will apply to employees and spouses/domestic partners enrolled in an IU-sponsored medical plan.
Coaching and support programs will be provided for employees and spouses who would like assistance with such concerns as: tobacco cessation, blood pressure, diabetes, nutrition, body mass, etc.
Additional information about this program will be posted at the University HR Web site: hr.iu.edu.
Later in the year, information sessions will be held with employee groups across the University.”
A brochure will soon be mailed directly to all those eligible to participate in IU’s healthcare program, prior to open enrollment. In addition, look for information on the new program in the next edition of “The Informed Employee,” scheduled to come out in early July. The publication will also be available on the UHRS website, located at http://www.indiana.edu/~uhrs/benefits/bulletin/bulletinmain.html.
Standing Committee Reports
Executive Committee – 6/02/10
The Executive Committee met on Wednesday, June 2. In attendance were: Rob Aspy, Margaret Baechtold, Jennifer Chaffin, Patrick Smith, Kelly Thacker and Teresa Spiegel. The following items were discussed:
Final details for the reception to honor outgoing members and volunteers.
Outline for the July retreat.
The agenda for the June business meeting was set.
Ad-hoc and Campus Committees
Calendar Committee – Cindy Boyd
The Calendar Committee met again on May 26th for discussion regarding the issues and concerns raised during the BFC deliberation of the proposed changes. The Task Force plans to meet with representatives from two of the departments which provided strong objection to further calendar changes likely in June. Also, additional data collection and meetings with other designated officials will occur over the summer.
Search and Screen/Review Committees
Dean, School of Library Science Review – Rob Aspy
The review of Dean Blaise Cronin is targeted to be completed soon.
Officer Year-end Reports
President – Rob Aspy
During the Bloomington Professional Council’s September Board retreat at McCormick’s Creek State Park, several initiatives were brainstormed. Three ranked as priorities: (1) increase civil dialogue on campus; (2) increase Bloomington Professional Council’s visibility; (3) encourage Human Resources to implement performance management metrics.
To support the first priority to contribute to awareness of civil dialogue, a January 2010 training session was presented by Dr. Carolyn Calloway-Thomas titled “From Obstacles to Opportunities: Developing Intercultural Competence.” Approximately fifty people attended. Her “Ten Rules of Intercultural Communication” are subsequently posted on the Bloomington Professional Council’s website.
To increase Bloomington Professional Council’s visibility, the Bloomington Professional Council’s Outreach and Advocacy Committee’s annual report details several well attended campus events and activities, including a highly successful book drive. In addition, IUPUD’s Lt. Butler presented a program on “Verbal Judo”, techniques to disengage an upset individual. After the first program quickly filled to room capacity of fifty, a second program was scheduled that also quickly filled again to room capacity of fifty. Based on department’s individual requests, Lt. Butler continues to present this program to staff.
Bloomington Professional Council collaborates to provide feedback to Indiana University’s leaders on policies that impact staff. In November 2009, the Bloomington Professional Council board unanimously voted on a motion to request delay of implementation of a proposed January 1, 2010 policy revision 10.6 (Paid Time Off-PTO). With the intent to better understand the proposed policy and clarify its impact, the motion was sent to Provost and Vice President Karen Hanson, Vice President and Chief Financial Officer Neil Theobald and Associate Vice President Human Resources Services Dan Rives. The proposed January 1, 2010 policy changes for professional staff were: (1) PTO accruals must be recorded in increments of full-hours; (2) PTO Sick Leave must be recorded in increments of full-hours; (3) If an employee does not have sufficient paid time-off benefits accrued to fully cover an absence, the time-off benefits that are available are to be used and the balance of the day is with pay. In January 2010, a Bloomington Professional Council White Paper on the proposal’s negative impact on professional staff was forwarded to university leaders. In April 2010, the BPC board provided direct written feedback to the Vice President and Chief Financial Officer’s committee vetting proposed changes. In May 2010, Vice President of Human Resources Dan Rives responded to BPC’s inquiry that the draft PTO policy 10.6 (Paid Time off – PTO) revisions “remain in an evaluation and vetting phase, and no decisions will be made in the very near future.” (During the year, other policies were also reviewed separately, such as website privacy.)
In June, the Bloomington Professional Council Executive Board made the decision to not promote or to participate in CWA’s request for support of CWA’s black ribbon event scheduled for July 1, 2010. The Executive Board conveyed to union president Peter Kaczmarczyk that while the Bloomington Professional Council is sympathetic to impact of the current economic situation on employees, Bloomington Professional Council approaches these types of concerns differently than the union. The July 1st event is an individual choice, not a Bloomington Professional Council endorsed activity.
BPC guest speakers at monthly meetings provided valuable insights into the campus: Provost and Executive Vice President Karen Hanson, Vice Provost for Enrollment Management Roger Thompson, Vice President for International Affairs Patrick O’Meara, Indiana University Vice President and Director of Intercollegiate Athletics Fred Glass, Associate Vice President for Human Resources Dan Rives, Dean of Students Pete Goldsmith, Continuing Studies (Executive Director Ron White, Director of Life Long Learning Jeanne Madison, IU Alumni Associate Senior Director for Constituents and Affiliates Nicki Bland), and Director of Sustainability Bill Brown.
Secretary – Kelly Thacker
At the beginning of the year, Martin Hadley was elected by BPC members to become the Secretary for the 2009-2010 Executive Council. Martin did an excellent job of setting up our various different committees for the year including; Communications and Marketing, Professional Interests and Outreach and Advocacy. Each committee was led by a selected Chairperson who coordinated meeting times and goals for the year.
Unfortunately, Martin’s position was eliminated by Indiana University in February which resulted in a vacancy on the Executive Committee and Secretary position. Kelly Thacker then was elected by the BPC members to fill the vacancy and became Secretary effective in February. Since that point in time, Kelly has reviewed the meeting minutes prior to distribution to the committee each month and has worked with the Communications and Marketing group to assist in creating the monthly newsletter. Things have gone smoothly during the transition, but it was unfortunate to lose a BPC executive member mid-year.
Parliamentarian – Patrick Smith
The 2010 nominations and elections process ended on Monday, April 5, 2010. There were a total of 22 names nominated this year (28 nominations 2009) and 393 total votes cast (347/2009). Nominations were received from every unit (see breakdown of nominations per unit below). Nomination reminders were sent out prior to the end of the nominations period.
There was one (serious) glitch in the system concerning the update of the member tables. When the tables were updated by UHRS, the system overlooked the transition of PAO employees over to paid Bi-weekly. As a result, 467 “Staff Monthly” employees who had been reclassified to “Staff Bi-weekly” employees eliminated 467 PAO were left off the query.
In addition, the update did not account for the Cyclotron reorganization into two new units (IUCF split into BL-CMB and UA-CYOP). Also, 17 PAU staff employees were left off as well. In total, 509 eligible professional staff employees were left off. The election was momentarily suspended until the member tables could be fixed and the effected employees appropriately accounted for. This incident did not have an effect upon the final outcome of the elections.
IUBPC Vote Count |
||||
Unit Number |
Name |
Username |
Department |
Vote Count |
1 |
Buse, Greg |
GBUSE |
BL-VPGA |
39 |
2 |
Nourie, Richard |
RNOURIE |
UA-SES |
25 |
Lenn, Terry |
TLENN |
UA-VPI2 |
22 |
|
3 |
Smith, Patrick |
SMITHPD |
BL-ACSP |
26 |
4 |
Fleener, Susan |
FLEENER |
BA-RPAS |
49 |
5 |
Simpson, Grant |
GLSIMPSO |
BL-REGR |
35 |
6 |
Bee, Tracy |
TBEE |
BL-ARSD |
32 |
7 |
Brooks, Jennifer |
BROOKSJL |
BL-EDUC |
41 |
Nominations
22 total nominations
9 self nominations
Unit 1 = 5, unit 2 = 2; Unit 3 = 1; Unit 4= 3; Unit 5 = 6 , Unit 6 = 4; Unit 7 = 1
Elections for IUBPC officers shall take place at the first council meeting in July from the elected Council members. Election of officers shall be by secret ballot (unless the position is uncontested).
Treasurer – Margaret Baechtold
The final Treasurer’s Report for 2009-2010 will be available in July, after all transactions have been processed.
Standing Committee Year-end Reports
Outreach and Advocacy Committee – Beverly Vicker, Chair
Committee members were: Tracy Bee, Christina Kuzmych, Eric Love, Maryanne McDonnell, and Beverly Vicker.
The following Know Your Campus events were held during 2009-2010:
Cultural Centers
Limestone Tour
Mathers Museum
Kinsey Institute
Gargoyle Tour
Collins Living Learning Center
Football Stadium – North End
Legacy Hall
In addition to the Know Your Campus Events, the Outreach and Advocacy sponsored a lecture on cultural diversity with guest speaker Carolyn Calloway-Thomas and two verbal judo events, featuring Greg Butler.
This year’s service project for the BPC was a book drive to benefit Head Start. Over 1,500 books were donated.
Professional Interests Committee – Patricia Moser, Chair
Members: Patricia Moser, Paula Phillips, Greg Reed, Michael Thompson and Dee Verostko
Members met in September 2009 at the Annual Retreat to discuss specific committee objectives for the upcoming year.
Members reviewed (21) applications and selected (13) $400 recipients for the BPC Professional Development Grant, totaling $5,200 in awarded funding.
Contacted previous year grant recipients to fulfill their requested donation of items to the BPC Silent Auction for future funding opportunities for professional staff.
Ad-hoc/Campus Committee Year-end Reports
Sustainability Advisory Board – Patricia Moser
Nominated in May 2009 as the BPC member to the CSAB.
Attended the Annual IU Sustainability Internship Symposium in August 2009.
Attended (3) meetings in June and October 2009 and April 2010.
Joined the Academic Initiatives and Energy and the Built Environment working groups.
Reviewed (21) applications for selection of interns for the Office of Sustainability.
Refer to the Office of Sustainability web-site www.indiana.edu/~sustain/for the numerous important activities being conducted by this group.
Announcements
Our July business meeting will be held in IMU, State Room West, as a part of our annual retreat. Start time is 8:00 a.m.
Anyone who wishes to run for a BPC office (President, Vice President, Secretary, Treasurer or Parliamentarian) should submit a statement of interest to Teresa at tspiegel@indiana.edu by June 30.
Today’s meeting was adjourned at 4:10 p.m. Immediately following the business meeting, a reception was held to honor outgoing BPC members Rob Aspy, Christina Kuzmych, Paula Phillips, Greg Travis and Beverly Vicker.
Meeting minutes respectfully submitted by Teresa Spiegel.