IUB Professional Council

Business Meeting Minutes

IMU State Room West

July 21, 2010

Council Members in Attendance: Margaret Baechtold, Tracy Bee, Cindy Boyd, Jennifer Brooks, Greg Buse, Jennifer Chaffin, Susan Fleener, Tiana Iruoje, Christina Lirot, Maryanne McDonnell, Patricia Moser, Richard Nourie, Grant Simpson, Patrick Smith, Kelly Thacker, Michael Thompson, Dee Verostko.

Guests:  Rob Aspy. Members Not in Attendance:  Terry Lenn, Eric Love, Liz Peck, Doris Wittenburg.  Note:  Today’s meeting was held in conjunction with the BPC annual retreat. 

Meeting Minutes 

A motion to approve the June, 2010 minutes as written was made, seconded and passed. Election of Officers Outgoing BPC member and President Rob Aspy presided over the election of officers for 2010-2011.  By paper ballot, the following officers were elected:

              President            -            Jennifer Chaffin

              Vice President    -            Grant Simpson

              Secretary           -             Kelly Thacker

              Treasurer           -             Susan Fleener

              Parliamentarian  -             Patrick Smith 

Review of Council Guidelines – Patrick Smith

• After the BPC office has distributed the list of new professional staff employee hires each month, the representatives from each unit should decide how they will welcome those new staff members.
• All BPC members are encouraged to review the “Guiding Principles of the IU Professional Staff.”  This document is on the BPC website at http://www.iubpc.indiana.edu/prof_code.htm.
• According to the BPC Bylaws, all meetings will follow Robert’s Rules of Order.
• Attendance at all BPC monthly business meetings is mandatory.  Four absences within a twelve-month period may result from removal from the Council.
• If a member cannot attend a business meeting, you may designate a proxy.  This person must be someone within the unit the member represents or someone who shares a common committee assignment.
• Each BPC member is assigned to one standing committee each year (Communications and Marketing, Executive, Outreach & Advocacy, or Professional Interests).  Rules for committee meeting attendance are the same as those for the monthly business meetings.
• Throughout the year, opportunities often arise for service on ad-hoc, campus, search & screen, or review committees.  Assignments to these committees will be made on an individual basis.
  

Priorities for 2010-2011 

Ideas presented for consideration were: 

• Performance management (implementation, consistency, etc.)
• Learning Opportunities
  • Faculty involvement
  • Book shipments for professional staff
  • Project management
  • Training versus professional development
  • Extras at IU (speakers, programs, etc.)
• Helping staff in difficult times
  • Fringe benefits
  • Increase job satisfaction
  • Feedback from supervisors
  • Goal setting
  • Morale boosters
  • Fee remission
  • RIF information/resources
• Relationship building
  • BFC/BPC
  • Ad-hoc
  • Trustees
  • UHRS
• Sustainability at IU
  • Anthem letters
  • Informed Employee
  • Opt out option
  • Green team – IU Office of Sustainability
• Professional Development
  • Grant presentations
  • Available training
  • Funding
  • Put training information in place
• Health Care
  • Changes
• Review of PA Staff Policies
  • UHRS/Professional Staff Relationship
  • Transparency
  • Vetting process
  • Policy changes
  • Clarification of processes
  • Greater hand in governance
  • Person on policy committee
  • Being proactive

After a period of discussion, four basic themes emerged:  Learning, relating, serving and sustaining.  Priorities for the year were set out.

Learning

              Learning opportunities

              Professional development day

Relating

              Relationship building

              UHRs

Serving

              Health care

              Review of PA policies

              Performance management

              Helping staff in difficult times

Sustaining

              Green teams

Committee Assignments – Kelly Thacker

Communications & Marketing  Cindy Boyd, Chair, Margaret Baechtold, Greg Buse, Terry Lenn, Liz Peck, with Kelly Thacker, Executive Committee Liaison  

Outreach & Advocacy  Christina Lirot, Chair, Tracy Bee, Jennifer Brooks, Eric Love, Maryanne McDonnell, Dee Verostko, with Patrick Smith, Executive Committee Liaison 

Professional Interests  Michael Thompson, Chair, Tiana Iruoje, Patty Moser, Rich Nourie, Doris Wittenburg, with Susan Fleener, Executive Committee Liaison

Committee Presentation of Goals and Planned Activities 

After lunch each committee met, discussed ideas for the upcoming year, and then shared these ideas with the group. 

Communications and Marketing

• Incorporate the themes of learning, relationships, serving and sustaining into a monthly newsletter

 Outreach and Advocacy

• Continue with the Know Your Campus EventsArt MuseumKirkwood ObservatoryJordan GreenhouseAuditoriumSurplus StoresMusical Arts Center (MAC)Bryan HouseWork with Professional Interests on creating a Professional Development DayParticipate in Bowl for Kids’ Sake
• Organize a school supply drop off

Professional Interests

• Grant selectionResearch and surveysOrganize Professional Development DayEncourage Know Your Campus event attendees to join BPC
• Establish a “No Printing Day”

Executive Committee

• Maintain BPC websiteProvide more resourcesMake website easier to useDesignate an information officerProvide more information, events, etc.Clarify reporting linesContinue growing relationship with BFCContinue meetings with UHRSMake presentation to Trustees
• Update BPC Bylaws

Announcements 

Our August business meeting will be held Wednesday, August 18, from 3:00-5:00 p.m. in Poplars 181. 

Meeting minutes respectfully submitted by Teresa Spiegel.