IUB Professional Council

Business Meeting Minutes

Kelley School of Business, Room 3055

May 20, 2009

Council Members in Attendance:  Margaret Baechtold, Tracy Bee, Jonathan Bolte, Jim Brown, Jennifer Chaffin, Christina Kuzmych, Dan Ondrik, Paula Phillips, Claudia Polley, Suzanne Ryan (Ex-officio, UHRS), Patrick Smith, Tracy Smith, Kelly Thacker, Ed Vasquez (Ex-officio, CWA), Dee Verostko, Beverly Vicker.

Proxies:  Dan Ondrik for Rob Aspy, Jim Brown for Greg Travis.

Members Not in Attendance:  Mark Goodner, Eric Love, Liz Peck.

Guests:  Cindy Curvin, Informatics; Martin Hadley, Cyclotron; Maryanne McDonnell, Center for Survey Research.

Meeting Minutes

A motion to approve the April, 2009 minutes as written was made, seconded and passed.

Old Business

Know your Campus Event at Wylie House – Outreach & Advocacy Committee

Two tours were offered at Wylie House on Thursday, May 14.  Turnout for last week’s tour was good, and positive comments were received for both the Wylie House tour and the program in general.  Today an open house will take place until 7:00 pm at the IIDC.  A tour of IUB’s cultural centers is planned for July.

IT Policy Draft for Review:  ISPP-25 Information Governance

Last month the BPC voted to approve the policy draft.  However, there were other groups that did not approve it as written.  Another draft should be forthcoming.

President’s Letter to Supervisors

A letter of support from President McRobbie was sent out to supervisors of all continuing and incoming BPC members.  In addition, each member should have received a copy of the letter.  It is our plan to get these letters sent out immediately after the BPC election each year.

New Business

Monroe Bank Retirement Seminar

Dan Ondrik attended the presentation last week, which lasted about three hours.  It was good to hear an outside perspective, keeping in mind that one of the objectives at a seminar of this type is to sell product.  There was some good background information provided, and the program discussed not only retirement planning but also estate planning.

BPC Officer Candidates

The annual election of BPC officers will take place at the July business meeting.  Dan reminded everyone that the only restriction for any position is that of BPC President – that person must have had at least one year of service on the Council prior to his/her serving in that capacity.  All members are urged to consider running for office.

Blue Ribbon Committee on Healthcare

CWA has asked the BPC to endorse a letter to President McRobbie asking for more representation across the university on the Blue Ribbon Committee on Healthcare.  The Executive Committee sees the Blue Ribbon Committee as a group of individuals who are involved in the healthcare industry in one capacity or another.  Therefore, they did not think it necessarily appropriate to ask for a seat on this committee.  They believe it would be better for the BPC to get involved after recommendations from the committee have been made.  Dan will pose the following questions to Dan Rives, who serves as ex-officio on this committee:  1) How will employees be informed of recommendations?  2) How can employee groups respond after recommendations are made, or will they be able to respond?

As a side note, Jonathan Bolte reported that results of a recent unscientific BPC poll show that of 189 respondents, 87% said they would rather pay more to keep their current healthcare benefits than to cut costs.  Jonathan will continue to place poll questions on healthcare in upcoming newsletters.  He would also like to see a forum on healthcare set up on the BPC website – a project to be considered by the next Communications and Marketing Committee.

Committee Reports

Executive Committee – 5/11/09 – Dan Ondrik

The Executive Committee met May 11 in KSOB 2038.  In attendance were:  Dan Ondrik, Rob Aspy, Tracy Smith, Patrick Smith, Jonathan Bolte and Teresa Spiegel.  The following items were discussed:

• May reception – The Outreach & Advocacy Committee has ordered refreshments through Traditions Catering.  Teresa has the gifts for outgoing members.
• President’s letter to supervisors – A letter of support has gone out from President McRobbie to supervisors of all continuing BPC members, as well as the new members who will come on board in July.  Members should have received a copy of the letter.
• Possible cabinet update – Since the President has added several new people to his cabinet, the Executive Committee discussed how the BPC might best introduce itself to them.  One suggestion was to wait until there is an initiative that the BPC supports and make contact at that time.  A suggestion was also made to contact the new trustee after the election.
• OWA partnership and action items – The Professional Interests Committee will be working with the OWA on the following:
• BPC feedback to OWA on possible staff mentoring programs – How they would work? Does it make sense?
• BPC feedback to OWA on possible changes to the focus or programs related to the Commission on Personal Safety.
• Advocacy partnership between BPC, OWA, (CWA and other groups?)  concerning staff salary issues – equity, low salaries, raises, etc.
• Advocacy partnership between BPC, OWA, (CWA and other groups?) on child care issues.

Advocacy partnership between BPC, OWA, UHRS, (CWA and other groups?) on toxic (people) environment issues.

• Monroe Bank retirement seminar – Dan plans to attend the seminar this Thursday, May 14.  He will give a report on the seminar at the May 20 BPC business meeting.
• BPC Funding Request – Additional details have been provided to Provost Hanson and Vice President Clapacs regarding the BPC office.  Since the legislature is going into special session and their deadline for completion is not until June 30, it is expected that no decision will be made until sometime in July.
• Blue Ribbon Committee on Healthcare – Members were asked to forward their comments to the committee. 
• President’s Climate Commitment – There is nothing new to report.
• VOICE Project – No report.
• AIG VALIC & AUL issue – An announcement about the discontinuance of these programs will be made in the next “Informed Employee.”
• PAO/PAU to bi-weekly pay – Meetings have taken place with staff.  There are no new issues to report on the Bloomington campus.
• Policy Draft for Review: ISPP-25 Information Governance – The BPC, through an email vote, has approved the draft.  After speaking with Eric Cosens, Dan reported that there were some questions raised by other groups, so there may still be some changes.
• Unit 2 replacement for Michele Neary – Rob has identified a possible candidate to fill the remainder of Michele’s term.  Patrick will research the Bylaws to determine whether the Executive Committee can appoint a person to the term without going through another election.
• PDG recipient web page – Jonathan has added a bio and picture of one of our latest grant recipients to the web site.  He will archive these into the professional development grant section of the web site.
• UHRS data extract for BPC web pages – We are now set up to receive quarterly updates from UHRS.  Teresa will use these updates to maintain the listserv accounts as well.
• Items for the BPC newsletter – Jonathan is working on a newsletter for May.  He will include the “Know your Campus” tour at Wylie House, as well as results from a recent BPC poll.  He will also mention our May 20 meeting and reception.
• Potential guests for June and later – Rob will contact Patrick O’Meara to see if he is available for our June meeting.  Other possible guests include Fred Glass and Kathy Bayless.
• VP Clapacs’ retirement reception – All BPC members are urged to RSVP and attend a reception for VP Clapacs on May 28.
• The agenda for the May business meeting was set.

Communications and Marketing Committee – Jonathan Bolte

An internal page has been added to the BPC website for members.  Materials will continue to be added to the page, including access to a web-based list that individual members can view to see a list of the professional staff employees in their individual units. 

Outreach and Advocacy Committee – Beverly Vicker

See report under Know Your Campus Event under Old Business.

Professional Interests Committee – Mark Goodner

Professional Development Grants of $400 each have been awarded to:

Bernadette de Leon, Computing Manager, HPER Technology Services Applicant, School of Health, Physical Education and Recreation

To attend the Center for Spatially Integrated Social Science (CSISS) Workshop on Spatial Regression Modeling UC, Santa Barbara campus

(Also, registration at ESRI's Educator's User Conference San Diego, CA)

Joe Hren, WTIU Manager On-Air operations, WTIU/IURTVS,

To attend the Public Broadcasting Service Technology Conference, Las Vegas NV

Shawn Naylor, Research Hydrogeologist, Center for Geospatial Analysis (CGA), Indiana Geological Survey (lGS),

To attend the Improving the Description and Characterization of Glacial Successions workshop, University of Calgary (Calgary, Alberta)

Katherine Pastel, Art Director, Center for P-16 Research and Collaboration

To attend the Make/Think: AlGA Design Conference, Memphis TN

Colleen Rose, Civic Engagement Coordinator, Office of Service-Learning (OSL) and Student Activities Office (SAO)

To present at the National Faith, Justice and Civic Learning conference, Chicago, IL

Aaron Spector, Disability Services Coordinator, Disability Services for Students (DSS)

To attend the AHEAD (Association on Higher Education and Disability) annual conference, Louisville, KY

Michael Thompson, Economic Research Analyst, Indiana Business Research Center (IBRC), Kelley School of Business

To attend and facilitate at the Joint Statistical Meetings (co-hosted by the American Statistical Association, ASA), Washington, DC

Carla Williams, Head of Public Services, William and Gayle Cook Music Library

To attend the Prague Summer Seminar, Prague, Czech Republic

The PI Committee is beginning to look into the development of a professional mentoring program (hopefully in collaboration with the OWA).  To begin with, we will find a way to recruit volunteer mentors – primarily for new professionals at IUB, both from inside and outside the IU system, and from other ranks in the system.  Hopefully, we can be as simple as offering a website with mentor photos, autobiographies, statements, and other important details and rely on the new staff to reach out to us.  Over time, we will implement a more formal program with a targeted and intentional outreach to new professionals.

Search and Screen/Review Committees

Search – Vice Provost for Student Affairs & Dean of Students – Margaret Baechtold

The search was finished at the end of April.  As of today’s date, no decision has been announced.

Review – Director, Affirmative Action – Jennifer Chaffin

Work continues to be done on the review.  A final report will come probably by late fall.

Review – Dean, Law School – Christina Kuzmych

This report should be completed by the end of summer.

Announcements

Next month’s business meeting will be held on June 17, from 3:00-5:00 in Kelley School of Business, Room 3055.  Kathy Bayless, from Recreational Sports, will be our guest. 

Meeting was adjourned at 4:00 p.m., and our annual reception to recognize volunteers and outgoing BPC members was held.

Meeting minutes respectfully submitted by Teresa Spiegel.