Kelley School of Business, Room 3055
June 17, 2009
Council Members in Attendance: Rob Aspy, Margaret Baechtold, Tracy Bee, Jennifer Chaffin, Eric Love, Dan Ondrik, Suzanne Ryan (Ex-officio, UHRS), Patrick Smith, Tracy Smith, Kelly Thacker, Greg Travis, Ed Vasquez (Ex-officio, CWA), Dee Verostko.
Proxies: Kelly Thacker for Paula Phillips, Jennifer Chaffin for Beverly Vicker.
Members Not in Attendance: Jonathan Bolte, Jim Brown, Mark Goodner, Christina Kuzmych, Liz Peck, Claudia Polley.
Guests: Donna Beyers, Recreation, Parks & Tourism; Cindy Curvin, Informatics; Martin Hadley, Cyclotron; Tiana Williams Iruoje, Residential Programs & Services; William Kersey, Cyclotron; Maryanne McDonnell, Center for Survey Research; Patricia Moser, Environmental Health & Safety; Doris Wittenburg, Student Enrollment Services.
Meeting Minutes
A motion to approve the May, 2009 minutes as written was made, seconded and passed.
Old Business
Officer Candidates
Any BPC member who wishes to run for an office on the Executive Committee should submit a statement of candidacy to the BPC office by June 30. All incoming members are eligible to serve in any capacity, with the exception of the office of President. Any BPC member who wishes to run for the office of President must have already served at least one year on the council.
Year-end Reports
All BPC officers and committee chair persons are required to submit year-end reports. These reports are due in the BPC office by June 30.
Blue Ribbon Committee on Healthcare
Dan Ondrik reported that he had an opportunity to speak with Dan Rives concerning questions the BPC raised at last month’s meeting. The committee’s focus is on concepts, not on actual plans for implantation of these concepts. Once the committee has presented its findings to the President and he has determined how to proceed, employee groups should have an opportunity to respond.
New Business
BPC Representative Guidelines for Grievance Investigations
Rob Aspy is currently working on a written set of guidelines for BPC members to adhere to when assisting a professional staff employee in a grievance investigation. These guidelines will be presented to the council for review after next year’s committee selections have been determined.
Annual BPC Retreat
Two possible dates have been identified for the BPC’s annual retreat. The dates are Friday, September 18 and Friday, September 25. All BPC members should email Teresa at tspiegel@indiana.edu with a preference. The retreat will be held at McCormick’s Creek State park.
Payroll Deduct Account
The Indianapolis and Southeast campuses offer employees a payroll deduct account option. This means that employees are able to make purchases using their campus ID cards, and the purchases are deducted from their paychecks, based on pre-set spending limits. Further investigation is needed to see whether IUB systems would be compatible with such a system and if such an option is desirable for IUB employees.
Committee Reports
Executive Committee – 6/08/09
The Executive Committee met June 8 in KSOB 2038. In attendance were: Rob Aspy, Margaret Baechtold, Tracy Smith, Jonathan Bolte and Teresa Spiegel. The following items were discussed:
May reception – Overall comments regarding the reception were positive. Turnout for the event was good. Refreshments were adequate for the number of guests, although next year we will order more veggie dip. A suggestion was made to allow outgoing members a moment to speak when they are presented with their gift.
Guests for future BPC meetings – Kathy Bayless is scheduled to speak to the Council at the June meeting. In addition, Linda Rasmussen will give a brief presentation on the new OLA system. Patrick O’Meara is scheduled for August. Although there is no speaker in July, it is possible that Jody Vaught will come to offer a report from the Budgetary Affairs Committee. Rob will try to schedule Fred Glass for a meeting sometime this fall.
Guidelines for BPC members when serving as representative in a disciplinary investigation – Rob introduced a proposed set of guidelines for BPC members to follow when asked to be involved in a disciplinary investigation. A few ideas were discussed, and Rob will bring this before the BPC, possibly as a July agenda item.
OWA partnership and action items – There is nothing new to report.
Blue Ribbon Committee on Healthcare – There is nothing new to report.
PAO/PAU to bi-weekly pay –There are no new issues to report on the Bloomington campus.
Policy Draft for Review: ISPP-25 Information Governance – The BPC, through an email vote, has approved the draft. After speaking with Eric Cosens, Dan reported that there were some questions raised by other groups, so there may still be some changes.
Unit 2 replacement for Michele Neary – The Executive Committee is still trying to identify a replacement to fill the remainder of Michele’s term, which goes through June, 2011.
2009-2010 slate of officers – Any BPC member who wishes to run for a seat on the Executive Committee (President, Vice President, Secretary, Treasurer or Parliamentarian) should email a statement of interest to Teresa by June 30. This statement should provide an introduction and background information for the candidate, as well as state the position for which the candidate is interested in running.
2008-2009 year-end reports from officers and committee chairs – The deadline for reports is June 30. Any BPC member who served this past year as a member of the Executive Committee or chaired a standing committee should provide a written summary of the year’s activities, successes and challenges.
Orientation for newly-elected Council members – Dan and Rob will be holding meetings with incoming members sometime within the next month to provide everyone with background information on the BPC.
Items for the BPC newsletter – Two items that will be included in the next newsletter are: the IU Guides Program, a request for IU staff to serve as guides to new students this fall; and a new polling question on healthcare. This question will possibly refer to interest in fitness/wellness programs.
BPC funding request – There is nothing new to report.
The agenda for the June business meeting was set.
Communications and Marketing Committee
No report.
Outreach and Advocacy Committee – Beverly Vicker
Eric Love reported that there will be a Know Your Campus Event scheduled in the next month or so that will involve a tour of culture centers around campus. Some transportation will be available, and the final destination will be the Black Culture Center.
Professional Interests Committee
No Report.
Search and Screen/Review Committees
Search – Vice Provost for Student Affairs & Dean of Students – Margaret Baechtold
The new Vice Provost for Student Affairs & Dean of Students is Harold “Pete” Goldsmith. He will begin on August 1.
Special Guest – Linda Rasmussen, University Human Resource Services
At 3:30, Linda Rasmussen gave a demonstration of the new OLA (on-line application) system. The OLA system is university wide and can be accessed at https://ola.indiana.edu/. Anyone who had an application in the old system, and who has not already done so, will need to create an account in the new system – no accounts were carried over from the old system to the new system.
The new application system will be used for all staff positions. Although use of a current resume is encouraged (there are instructions provided for how to attach a resume), there is also a section to complete when an applicant does not have a prepared resume.
Linda also demonstrated how the system works for those staff employees who review job applicants for open positions. The system has been created to be more transparent, so that the current status of an applicant is apparent to both the applicant and the staff person reviewing for an open position.
Special Guest – Kathy Bayless, Director, Recreational Sports
At 4:00 we were joined by Kathy Bayless, who spoke to the council about health and wellness programs on the IUB campus. Kathy described her current organization and initiatives as well as answered the following questions:
q) What are the various wellness opportunities that your area provides for staff members?
r) Step into Fitness:
Monday |
Kelley School |
12-1:30 |
Tuesday |
Jacobs School of Music- Clouse's Lounge |
12-1:30 |
Wednesday |
UITS |
12-1:30 |
Thursday |
Devault Alumni Center |
12-1:30 |
Friday |
Health Center |
12-1:30 |
Monday |
IMU- Hoosier Room |
12-1:30 |
WellPack:
Faculty/Staff Group Exercise:
Circuit Strength:
q) What are some ideas that the BPC could pursue to help promote health and wellness among the professional staff?
r) One of the biggest ways the BPC could have an impact is to participate in and promote HRA (health risk assessments). These assessments are confidential and are a valuable resource in assessing wellness and fitness issues among staff.
q) What are the top barriers to health and wellness activities for staff, and how can they be overcome?
r) In 2007, a survey was conducted. Approximately 30% of staff responded to the survey. The top “barriers” listed were time, cost, and accessibility (parking, availability of facilities during the day). The recently completed master plan addresses the accessibility issue in several ways. Changes made to address parking and accessibility of facilities in many cases will require large capital expenditures and will have to be phased in over a long period of time.
Announcements
Next month’s business meeting will be held on July 15, from 3:00-5:00 in Kelley School of Business, Room 3055.
Meeting was adjourned at 5:00 p.m.
Meeting minutes respectfully submitted by Teresa Spiegel.