Indiana University Bloomington

IUB Professional Council Meeting Minutes

August 20, 2008

Kelly School of Business, Room 3055

 

Council Members in Attendance:  Rob Aspy, Margaret Baechtold, Tracy Bee, Jonathan Bolte, Jim Brown, Jennifer Chaffin, Susan Johnson, Christina Kuzmych, Eric Love, Michele Neary, Dan Ondrik, Liz Peck, Paula Phillips, Suzanne Ryan (Ex-officio), Tracy Smith, Kelly Thacker, Greg Travis, Dee Verostko, Beverly Vicker.

 

Proxies:  Jim Brown for Mark Goodner, Paula Phillips for Claudia Polley.

 

Members Not in Attendance:  Patrick Smith.

 

Guests:  Debby Allmayer, Susan Brewer, Andrea Gitelson, Krystie Herndon, Dan Rives, Cristy Wheeler.

 

Meeting Minutes

A motion to approve the July, 2008 minutes as written was made, seconded and passed.

 

Old Business

 

Website Update – Jonathan Bolte

There is nothing new to report this month.

 

Business After Hours Event

There is an open house scheduled at WTIU/WFIU Tuesday, September 23, from 3:00-6:00 p.m., in Studio 6, Radio-TV.  Provost Hanson will participate in a ribbon-cutting ceremony at 3:00 p.m.  There will be tours of the new facilities, as well as door prizes and light refreshments.  The Outreach and Advocacy Committee will draft an e-mail invitation that will go out to all professional staff.

 

Annual Auction

A new letter to prospective donors has been drafted.  This letter is meant to be presented personally, as opposed to used in a mass mailing.  The Council has decided to change the timing of this year’s auction.  The auction will begin on Monday, November 10 and will end on Friday, November 21.  This should give everyone time to get some shopping done prior to the Thanksgiving break, and it will provide a little extra time for pickup and delivery of the items.

 

BPC Retreat

As a reminder, this year’s retreat is scheduled for Friday, September 26, at McCormick’s Creek State Park.  Start time is 8:00 a.m., and we will finish by 4:00 p.m.  The monthly business meeting will take place from 3:00-4:00 p.m.

 

New Business

 

Update on Search and Screen Committees

Dan recently contacted the Provost’s office regarding the BPC’s participation on Search and Screen committees.  Due to some reorganization in the Provost’s office, as well as the summer break, two of these committees (Dean of the Faculties & Vice Provost for Academic Affairs and Vice Provost for Undergraduate Studies) should begin this fall.  The search for Dean of the Libraries may not begin until as late as January, 2009.

 

Professional Development Grants

The August 1 deadline brought in a total of 15 applications for grants.  Five grants were awarded, for a total of $2,000.  Please see the Professional Interests Committee’s report for a list of the August 1 grant recipients.

 

Proposed Staff Survey

The Executive Committee discussed putting together a short survey for professional staff prior to our annual retreat, possibly using Survey Monkey.  The Communications and Marketing Committee will take care of this.

 

Committee Reports

Executive Committee – Dan Ondrik

The Executive Committee met Monday, August 4.  Items discussed were:

  • Scheduling of guests for BPC meetings – Dan Rives will speak at the August 20 meeting.  Dan Ondrik is still working to schedule Provost Hanson and Vice President Marshall.
  • At the August 20 meeting, Dan Rives would like to discuss three topics:
  • A proposed new healthcare plan option
  • The possibility of  a new volunteer benefits option, which could include short-term disability
  • The development of a retirement planning seminar for staff
  • Technology update:
  • The auction has been set up online so that Teresa (or any other BPC designees) can now administer it.  One member of the Professional Interests Committee will be asked to sign on as an administrator.
  • The possibility of purchasing a new telephone and laser printer for the BPC office was discussed, as well as sending an old laptop computer to salvage.
  • Suzanne Ryan has been re-appointed ex-officio member to the BPC by University Human Resources.  Ed Vasquez has been re-appointed ex-officio member by CWA.  Dan Ondrik will invite the IUSA to name an ex-officio member after school has begun.  Discussion ensued about how the BPC could engage other groups on campus, aside from appointing ex-officio members.  This will be a topic of discussion at next month’s retreat.
  • Discussed agenda items for the retreat
  • BPC budget – We will be able to submit a new funding proposal for fiscal year 2009.  Now is the time to begin working on this.
  • The BPC has been asked to designate a council member to serve on a focus group to look at the usability of the UHRS website.  This group will work with Violet Bloom.  [At today’s business meeting, Margaret Baechtold, Michele Neary and Liz Peck volunteered to serve on this focus group.]

 

The next meeting is scheduled for Monday, September 8, 10:30-12:00, in KSOB 2038.

 

Communications and Marketing Committee – Jonathan Bolte

The Communications and Marketing Committee will hold its first scheduled meeting next week.

 

Outreach and Advocacy Committee – Beverly Vicker

The Outreach and Advocacy Committee is coordinating the Business After Hours event on September 23.  Please see details under “Business After Hours Event” in Old Business.

 

Professional Interests Committee – Mark Goodner

I. Meeting:  Wednesday, August 13, 2008 at Maxwell Hall 003, at 3:30 p.m.-5:00 p.m.

 

II. Members in Attendance:  Mark Goodner – Chair, Jim Brown, Susan Johnson (electronically), Michele Neary, Kelly Thacker (electronically), Dee Verostko

 

III. Members not in Attendance:  Greg Travis 

 

IV. Old Business:  We briefly reviewed Committee responsibilities and calendar in preparation for the coming year.

 

V. New Business: 

1. Members reviewed and discussed 14 grant proposals.  The Committee selected 5 of the proposals and agreed to award the maximum $400 to each.  The awardees are:

 

Deborah Ann De Church, Senior Editor, Indiana Geological Survey

--to present at the joint conference of the Association of Earth Science Editors and the American Institute of Professional Geologists annual meeting in Flagstaff, AZ

 

Catherine A. Johnson-Roehr, Art Curator, The Kinsey Institute for Research in Sex, Gender & Reproduction

-to attend the "Persistence of Memory: Sustaining Digital Collections" conference of the Northeast Document Conservation Center in Chicago, IL

 

Jon T. Riveire, Jr., Assistant Residence Manager, Residential Programs and Services

--to present at the Association for Student Judicial Affairs (ASJA) National Conference in Clearwater, FL

 

Jennifer K. Skulski, Director of Marketing & Special Projects, National Center on Accessibility, HPER-Department of Recreation, Parks and Tourism Studies

--to present at the National Institute on Recreation and Inclusion in Eugene, OR

 

Legene L. White, Director of Alumni Affairs, Department of Telecommunications

--to attend the Council for Advancement & Support of Education (CASE) District V Conference in Chicago, IL

 

Mark Goodner forwarded the names of the winners to Teresa Spiegel, who will notify the recipients.

 

2. Members set the next few Committee meetings as follows:  Tuesdays, September 9, October 14, November 11, and December 9, from 1:00-2:00 p.m., in Maxwell Hall 003.

 

VI. Other Updates/Issues/Announcements: 

Members are asked to review the grant website, proposal criteria, judging methods, and winner expectations in preparation for an update before the next round of proposals is due.

 

Reminder of BPC Retreat on Friday, September 26 at McCormick’s Creek State Park, 8:00-4:00.

 

Ad-hoc and Campus Committees

 

No report this month.

 

Search and Screen/Review Committees

No report this month.

 

Announcements

Yvette M. Alex-Assensoh, associate professor of political science and adjunct associate professor of African American & African Diaspora studies, has been named Dean of the Office for Women's Affairs.

 

Rob Aspy will attend the next meeting of the IUPUI Staff Council.

 

Next month’s business meeting will be held in conjunction with the annual IUBPC retreat at McCormick’s Creek State Park.  The business meeting will take place at 3:00 p.m. in the Sycamore Room at Canyon Inn.

 

Guests:  Dan Rives, Associate Vice President, Administration, UHRS;  Cristy Wheeler, University Director, Retirement Program Services;  Susan Brewer, University Director, Health Care & Welfare Program Services

 

  • Dan and Susan discussed a potential new option for healthcare that could be available for 2009.  It is called IU HDHP & Savings Plan (HDHP = high deductible health plan with HSA = Health Savings Account).  It is a relatively new type of plan that ties together a medical plan with a savings account.  This is very different from current medical plans.
    • Savings account contributions are deposited into an employee-owned bank account.
    • Contributions and any account earnings are tax free (no state or federal income taxes) for IRS-qualified medical expense reimbursements.
    • Any balance in the account can be rolled over from one year to the next, even after retirement.
    • The minimum deductible as determined by the IRS is $1,150/single and $2,300/family per year.
  • The maximum contribution as determined by the IRS is $3,000/single and $5,950/family per year.  The amount IU would contribute has not yet been determined.
  •  Plan details will be available as we get closer to open enrollment.
  • UHRS indicated that the IU PPO $900 Deductible and Blue Preferred POS plans will continue for 2009, and the PPO Plus plan will be discontinued at the end of 2008.
  • UHRS briefly described feasibility work underway for a new set of Voluntary Benefits. The program could include opportunities for employees to purchase the following types of insurances and services: automobile, homeowners, and renters insurance; ID Theft protection; Long Term Care insurance; and short-term disability insurance. The earliest this program could become available is early-2009.
  • Cristy gave a brief outline of a retirement planning seminar she is putting together.  She will make a full presentation of the seminar to BPC members sometime within the next couple of months.  After receiving feedback from BPC members, she will make final preparations to begin presenting the seminar to Professional Staff.

 

Meeting was adjourned at 5:05.

 

Meeting minutes respectfully submitted by Teresa Spiegel.