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Visiting Scholars

Scholars in folklore and/or ethnomusicology who wish to conduct independent research while in residence at the Folklore Institute and/or Ethnomusicology Institute may apply to be a Visiting Scholar. Visiting Scholars have the opportunity to work with a faculty member, use the facilities of the Herman B. Wells Library, and take advantage of other resources on the Indiana University Bloomington campus.

  • Eligibility
  • How to Apply
  • Approved Applications
  • Travel and Housing Information
  • Campus Services for Visiting Scholars
  • Eligibility

    Step 1-Obtaining a Faculty Sponsor

    Scholars who wish to apply to be a Visiting Scholar in the department must first seek out a faculty member able to support their research. This person is called a Faculty Sponsor. Find a listing of our faculty here. Contact the faculty member directly and send the following items via e-mail:

  • A Research Proposal of approximately 2 pages (please include the proposed start and end dates at the top). The proposal should briefly describe the scholar’s position and recent and/or current research. The remainder of the proposal should describe what work and research the scholar wants to accomplish while at Indiana University, and it should include a specific explanation of why being a Visiting Scholar in the Department of Folklore and Ethnomusicology is necessary to facilitate this research.
  • Curriculum Vitae
  • Domestic scholars should submit their application a minimum of two months before the proposed start date. This means that a Faculty Sponsor must be secured more than two months before the proposed start date.

    International scholars should submit their application a minimum of eight months before the proposed start date to allow enough time to complete the J-1 visa request process, which can take four to six months. This means that a Faculty Sponsor must be secured more than eight months before the proposed start date.

    Once you have a faculty member who has agreed to sponsor you, proceed to step 2.

    Step 2-Department Approval

    After you have secured a Faculty Sponsor, you must complete the following application for departmental approval:

  • A completed application form. Find it here.PDF file
  • A commitment in writing from a Department of Folklore and Ethnomusicology faculty member stating he or she will serve as Faculty Sponsor.
  • A proposal of no more than two pages of the work and research to be accomplished while at Indiana University Bloomington, including a specific explanation of why working at the Department of Folklore and Ethnomusicology is necessary to facilitate this research.
  • A current Curriculum Vitae.
  • Proof of English-language proficiency that is sufficient to meet US J-1 Exchange Visitor visa requirements. The proof must be dated within the last twelve months and must be one of the following methods:.
    1) A recognized English language tests (see the Office of International Services for a list of accepted tests and minimum scores,
    2) Signed documentation from an academic institution or English language school confirming proficiency level.
    3) A documented interview conducted by the faculty sponsor either in-person or by videoconferencing.
  • Send the completed application via e-mail to the department's Visiting Scholar Coordinator, Angus Martin, at Once the application is received, it will be reviewed for eligibility and approval by the department, usually at the next full faculty meeting after the applicatoin submission. Visiting Scholar applications are not accepted during the academic summer sessions. The full application process then begins.

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    Approved Applications

    If the application is approved by the faculty, an invitation letter will be created for the applicant, and the following items must be sent via e-mail as soon as possible:

    Domestic Scholars:

    International Scholars:

    Once all required materials are received, the department will request Visa Certification (Form DS-2019) with the Indiana University Office of International Services on the scholar's behalf. When the DS-2019 has been issued, an e-mail confirmation is sent that includes an International Scholar Pre-Arrival Guidebook. Please consult the website of the Office of International Services for addtional information on J-1 scholars.

    International applicants should be aware that the United States Department of Homeland Security (DHS) now requires the collection of a one-time SEVIS fee of US $180.00 from Visiting Scholars on J-1 visas. The fee must be paid by the applicant after the DS-2019 has been issued and before the J-1 is approved. Details are available on the Office of International Service's website.

    Health insurance coverage is mandatory for all international visitors and their families. Visiting Scholars are eligible to purchase Indiana University health plans and should contact International Services for information regarding enrollment in said health plans. If comparable health insurance is provided by the scholar's home institution, it will not be necessary to arrange insurance here. However, documentation in English of that insurance must be provided upon arrival at Indiana University Bloomington. This information should include the amount and extent of coverage.

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    Travel and Housing Information

    When making reservations for air travel, Visiting Scholars should be sure to confirm that the final destination is Indianapolis, Indiana (international airport code: IND). The Indianapolis International Airport is located approximately 50 miles north of Bloomington.

    Transportation from Indianapolis to Bloomington:

  • Bloomington Shuttle Service
  • Limousine Service (shared ride or private)
  • Housing

    The Department of Folklore and Ethnomusicology does not arrange housing for Visiting Scholars. Visiting Scholars are expected to make their own living arrangements. Housing information is available on the following websites:

    On campus

    Off campus

  • Vice Provost for Faculty and Academic Affairs (a list of temporary housing listed by faculty on sabbatical or other types of leave)
  • The Bloomington newspaper, The Herald Times (HT), has listings in the Classified section
  • Campus Services for Visiting


    Campus Card Services
    Visiting Scholars are encouraged to obtain a university ID card upon arrival. This card wil serve as an official photo ID and can also be used as an Indiana University library card, a Recreational Sports pass, and a debit card using the Campus Access program.

    Indiana University Bloomington Libraries
    Academics and research at Indiana University are supported by one of the finest university library systems in the nation. The 27 campus and special libraries on the Bloomington campus provide students and scholars with an outstanding collection of resources, enhanced by the latest electronic links to web-based information.

    University Information Technology Services (UITS)
    In order to use the computers on campus and access the internet, a network ID and password are required. A network ID and password can be obtained with the help of the Department of Folklore and Ethnomusicology Visiting Scholar Coordinator. UITS can also help with certain computer issues and has a large Knowledge Base available for consultation on various issues.

    Recreational Sports
    Visiting Scholars may purchase a membership to the Campus Recreational Sports facilities. A letter from the department confirming Visiting Scholar status and start and end dates is required to purchase a membership.

    Parking Operations
    Visiting Scholars are eligible to purchase campus parking permits. Please consult the Parking Operations website for eligible permits, permit pricing, and a map of campus parking.

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