Activity: University Provided Vehicles Financial Policy: I-340 Use of University Vehicles http://www.indiana.edu/%7Evpcfo/policies/accounting/i-340.html Related Policies: I-30 Institutional Policy, Fiscal Misconduct http://www.indiana.edu/%7Evpcfo/policies/accounting/i-30.html Additional Forms: Mileage log http://www.indiana.edu/~travel/pdf/travel_mileage_record.pdf Things to Know: Policy Rationale: Defines what personal miles are acceptable when combined with a business trip. Trips from employee's home to base office are considered personal use unless employee is on-call and an emergency trip is necessary. Base office - Physical location that the University has determined is the official base address of an employee. Keep mileage logs that will be turned into FMS. Personal miles are calculated for the benefit value of the personal miles so the value can be added to the employee's W-2. Calculation is determined by a cents-per-mile amount provided and updated by the IRS. Reference Risk Management-Guideline/Policies Related to Autos: http://rmweb.indiana.edu/orm/SiteMap2.cfm?todo=useof
